Job Details

Assistant Director of Grounds

Lewis & Clark College, Portland, OR

Job - Education

Close Date: 06/30/2019

Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Purpose
Responsible for the management of all campus services related to sustainable general grounds maintenance activities. Responsibilities include planning, organizing and directing the day-to-day work programs to provide levels of excellence on the main campus and out-lying properties. The manager must lead in a manner consistent with the best in environmental and sustainable practices. Work closely with the AVP Facilities in the development and implementation of a campus landscape plan. Responsibilities also include the coordination of grounds maintenance activities with other campus services and facilities services sections, and with various College departments.

What You'll Do
* Personnel Management: Recruit, select, train, assign, schedule, coach, counsel and discipline employees, including staff and student workers. Communicate job expectations; plan, monitor, appraise and review job contributions. Enforce College policies and procedures. Maintain employee engagement and assist with professional development. Develop, formalize, and implement both short-term and long-term plans, goals, and objectives for campus grounds and maintenance. Evaluates and verifies employee performance through the review of completed work assignments and work techniques.
* Maintenance planning: Recommends to the Director of Operations for planning, development, prioritizing and management of sustainable and world-class grounds which is done with managing maintenance tasks and horticultural programs in accord with the seasonal calendar, College calendar, and current weather conditions to assure that appearance, plant health, cleanliness, and public safety are maintained on a daily basis. Implements a campus landscape plan and ongoing grounds work proactively and creatively. Proficient with the Facility Services Computerized Maintenance System and able to develop and run pertinent management reports re; schedule, operations, safety, general landscape appearance and investment, Historical work, etc.
* Vendors: Consults, coordinates and plans with numerous College vendors and departments to provide support for a wide variety of events, programs, official functions, recreational services. Manages, monitors and coordinates such contract services with vendors to best suit the needs of the College.
* Fleet management: oversee the fleet mechanic duties of maintaining the vehicle maintenance and replacement program of 75+ campus vehicles and numerous facilities equipment maintenance.

Must Haves
* High School Diploma or equivalent (G.E.D.)
* Minimum of 5-years of Groundskeeping or Landscape Management experience with 5-years of Grounds supervisory experience is required.
* Oregon Pesticide Applicators license.
* Proven record managing a grounds crew in a campus environment.
* Technical knowledge of organic, sustainable and environmentally friendly grounds management and horticultural practices as related to the Lewis & Clark campus.
* Ability to communicate sustainable and environmentally friendly techniques to staff, students, and others.
* Understanding of all laws relating to pesticide use in Oregon.
* Understanding of judicatory rules and best practices of waste management
* Knowledge of tools, equipment, vehicles and materials that aid in the completion of all grounds maintenance tasks.
* General computer skills; ability to track and prioritize tasks and assign to appropriate personnel.
* Ability to work long hours and weekends.
* Understanding and knowledge of tools and equipment associated with snow removal, storm response and irrigation repair.
* Communication and budget skills.
* Strong interpersonal skills and the ability multiple projects at one time. Requires face to face, telephone and written communication.
* Strong customer service and interpersonal skills.
* Ability to adapt to rapidly changing conditions.
* Proficiency with word processing and email.
* Ability to work collegially with peer managers in the facilities department.
* Ability to communicate with people with diverse backgrounds and work within parameters of a unionized workforce.
* Knowledge of how to prioritize the wants and needs of both internal and external customers.
* Knowledge in turf management for sports fields including natural and synthetic grass.
* Ability to work well and present a positive attitude with faculty, staff, students, local community members, contractors, and local judicatories, and carry out tasks in a way that promotes the educational goals of the College.
* Ability to motivate people to accomplish the goals of the department.

Nice to Haves
* An AA with a Master Gardener accreditation or similar OR a Bachelor's degree in similar field. Plus a minimum of 5-years of Tree Management experience.
* ISA Tree Certification

Work Schedule
* 37.5 hours per week
* Benefits Eligible: Yes

Pay Rate
* Commensurate with experience

Physical Requirements
* On Call 24/7 including during inclement or high hazard weather
* Physically fit and able to crawl, reach, sit, climb, squat, and do manual labor along with sit for long periods at a computer. Must be able to lift 20-40 pounds.
* Bending, crawling, kneeling/squatting, twisting, climbing (stairs), standing, driving, sitting, walking, grasping/gripping, pinching/squeezing, reaching, pushing/pulling, repetitive hand movements (e.g., typing), seeing, talking, hearing

The College explicitly acknowledges and affirms its conviction that diversity with respect to race, ethnicity, national origin, socio-economic background, religious orientation or spirituality, physical or sensory disability, gender, and sexual orientation on the Lewis & Clark campus provides an educational benefit for all students that can be realized only if students and education professionals from diverse backgrounds are present in significant numbers within our learning community. In creating and sustaining such a community, we engage, to the extent possible, in practices that will ensure a high degree of diversity on our campus, simultaneously meeting the highest standards of academic excellence of which we are capable.

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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