Post Date: 01/14/2020
Close Date: 01/28/2020
POSITION TITLE: SUPERVISING TEACHER, DURATION DEPARTMENT: HEAD START
OPEN DATE: JANUARY 14, 2020 REPORTS TO: PROGRAM AREA SUPERVISOR
CLOSE DATE: JANUARY 28, 2020 WORK LOCATION: GARDEN HOME
HIRING RANGE:* $21.22 - $23.34 FLSA STATUS: NON-EXEMPT
POSITION STATUS: REGULAR FULL TIME (RFT) FULL-TIME EQUIVALENT: .81
WORK HOURS PER WEEK: 40 NUMBER OF POSITIONS: 1
MONTHS ACTIVE: AUGUST – JUNE POSITIONS SUPERVISED: 3
Under Oregon statute, after July 1, 1996, an offer of employment for this position is contingent upon the results of criminal offender information record check, and possibly fingerprinting, conducted on applicants for employment in early childhood services agencies. Applicants who have been convicted of certain offenses or who refuse to consent to such background checks will not be hired for this position. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. Continuation of all positions is contingent upon future funding.
Special Note on Central Background Registry Requirement:
In order to be offered any position within our Head Start program, you must be currently enrolled in Oregon’s Central Background Registry. If you are not currently enrolled, you may still be considered for this position, but no offer of employment may be extended to you until this requirement has been completed. For information on how to enroll in Oregon’s Central Background Registry, please visit www.childcareinoregon.org or call the Office of Child Care at 1.800.556.6616.
*Note on Hiring Range:
For applicants with extensive qualifications and/or years of experience, the new hire maximum rate may be exceeded with the approval of the Director of Human Resources and the Executive Director. If approval is granted, it will be based upon careful review of the applicant’s qualifications, experience, internal equity and budgetary considerations. The final rate approved will typically never be at a rate equal to or above the established market rate for the position.
In support of the Agency’s mission, the Supervising Teacher is responsible for managing and monitoring a Preschool Promise/Head Start classroom and developing strong nurturing relationships with young children aged 3 to 5 years, including planning and implementing a developmentally appropriate learning environment that includes meaningful experiences that prepares children for success in school environments. In partnership with the parents, the Supervising Teacher also promotes family engagement in their child’s learning. The Supervising Teacher is responsible for encouraging a high level of parent involvement and the delivery of family support services to advocate for greater self-sufficiency of Head Start families. Finally, this position is charged with the responsibility of direct supervision of assigned teaching staff. This position provides the initial link between the Head Start program, the community, and families it serves. Responsibilities include knowledge of and compliance with Head Start Performance Standards, Agency/Head Start Policies and Procedures, Oregon Childcare Division regulations, Preschool Promise Operating Guidelines and Spark/QRIS standards. The Supervising Teacher is responsible for understanding and implementing the appropriate policies and procedures and performance standards as prescribed by the Office of Head Start and the Community Action Head Start Program.
Essential Functions and Responsibilities:
• Strictly adhere to agency code of ethics and standards of workplace behavior.
• Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.
• Develop a consistent classroom schedule, which includes small and large group experiences, choice time, music and movement, large and small motor activities, and meals. Facilitate safe and effective transitions between activities.
• Using The Creative Curriculum and My Teaching Strategies, prepare and implement lesson plans and classroom materials to support a developmentally appropriate education program.
• Adapt curriculum to meet individual goals for children as identified in the My Teaching Strategies Family Conference form.
• Collect, analyze and record objective and complete observations on enrolled children.
• Complete developmental assessments for assigned group of children using My Teaching Strategies.
• Ensure the successful inclusion of children with special needs and work with Early Childhood Special Education staff to identify and provide appropriate services for them.
• Attend the IFSP staffing to assist in development and achievement of IFSP goals, when appropriate.
• Monitor classroom environments to ensure that they are conducive to learning, reflective of the different stages of child development, responsive to cultural backgrounds, and inviting to children and families.
• Become My Teaching Strategies reliable for all applicable ages.
• Work closely with assigned staff to implement the Pyramid Model to promote the social and emotional development of children.
• Partner appropriately with Mental Health consultants. Support teachers in their work with Educational Specialists and Mental Health consultants.
• Develop and maintain consistent, positive relationships with children, treating them with dignity and respect.
• When with children, encourage developmentally appropriate exploration, problem-solving, cooperation, socialization and choice making.
Family Services and Partnership:
• Develop and maintain respectful relationships with families.
• Conduct home visits, parent-teacher conferences and other parent-focused activities to establish a positive link between home and school for families of assigned children. Support the parent as the primary educator of the child.
• Assist families in developing their individual goals including regular follow-up to identify progress, barriers to progress which hinder self-sufficiency and/or services received.
• Provide a welcoming atmosphere that promotes and reinforces parental involvement in the classroom.
• Address family concerns directly and in partnership with families; provide follow-up as needed.
• Plan and coordinate day to day activities of parent volunteers, providing on-the-job training as needed.
• Plan and facilitate family orientation to the program, family engagement in Parent Site/Center meetings, parental participation in Policy Council and weekly family update meetings.
• Complete late season enrollment process with new families.
• Assist families to complete follow-up on dental, medical, physical, and mental health needs.
• Provide families information regarding classes, trainings or other education opportunities as requested/required. Provide families with timely information and referrals appropriate to their needs.
• Produce monthly reports on the status of all referrals as requested by families.
Leadership, Teamwork and Professional Development of Staff:
• Engage in regular reflective supervision practices, training and support with staff. Guide staff in professional goal setting and follow up.
• Encourage professional development, identify performance concerns, evaluate work, and provide feedback using reflective supervision practice.
• Conduct Introductory and Annual Performance Evaluations for each assigned staff member.
• Serve as a role model to staff, peers and families in all areas of performance.
• Demonstrate knowledge of current trends and best practices in Early Childhood Education and Family Services, as well as Agency Policies and Procedures.
• Provide training and technical assistance to staff on a regular basis.
• Provide excellent customer service to clients, parents and community partners.
• Build an effective team by supporting and responding appropriately to concerns and facilitating constructive resolution to team issues.
• Attend and participate in all required meetings and trainings.
• Demonstrate professional habits in all interactions, internally and externally.
• Work in partnership with classroom staff to encourage collaborative team interaction that facilitates respectful relationships, embraces diversity, and encourages constructive problem solving.
• Develop and maintain regularly schedule planning and team meetings.
• Actively engage in communication and conflict resolution when challenges with other staff members occur.
• Collaborate with elementary school staff and administration.
• Demonstrate professional habits in all interaction, internally and externally.
• Collaborate with Component Supervisors and Family Services Assistants to ensure children and families receive comprehensive services.
Supervision and Monitoring:
• Ensure appropriate daily coverage through proper staffing patterns and coverage when staff are out or tending to administrative responsibilities. Schedule substitutes when needed and provide coverage to maintain federal and state guidelines for adult to child ratio.
• Monitor and maintain compliance with all Head Start and Agency policies and procedures, as well as established federal, state, and funding source guidelines and procedures.
• In collaboration with Program Area Supervisor, provide orientation, training and assistance to new staff members.
• Complete all identified monitoring tools as directed. Provide follow up as needed.
• Monitor child attendance weekly and provide follow up as needed.
• Monitor staff certification and vacation accruals to ensure compliance with all applicable requirements and policies. Follow up as needed.
• In collaboration with Program Area Supervisor, monitor educational timelines (including home visit schedule, completion of developmental screenings and parent-teacher conferences). Follow up as needed.
• Participate in the Federal Review process, as required.
• Participate in the Head Start Annual Self-Assessment.
Health and Safety:
• Implement active supervision strategies to ensure that no child will be left alone or unsupervised while in our care.
• Responsible for determination of child’s initial health status and developmental needs.
• Ensure that initial screenings for assigned children are completed within 45 days of enrollment.
• Follow required medical protocol when necessary, including medication administration and providing first aid as needed.
• Submit and follow up on mental health referrals when appropriate.
• Conduct daily health checks with children.
• Strictly adhere to all safety policies and procedures at all times and respond/correct any at-risk safety issues immediately.
• Serve meals and snacks to children according to program Food Service procedures.
• Implement procedures for the operation of facilities according to program and Agency policies including, but not limited to: emergency response plans, maintenance of records, and storage of materials.
Recordkeeping and Reporting:
• Complete and enter 45 and 90 day requirements into ChildPlus database.
• Utilize ChildPlus to maintain accurate child and family records.
• Maintain child and family records in a manner that guarantees confidentiality and accurately reflects ongoing assessments, services and outcomes in the database system and/or paper files as required.
• Utilize databases such as Child Plus and My Teaching Strategies to run reports and analyze data as needed to ensure compliance with program requirements or to ensure continuous quality improvement.
• Document regular parent contact.
• Complete (when necessary), approve and submit timecards for assigned staff by deadline(s) established by payroll.
• Track meals and snacks to classes according to program Food Service procedures.
• Monitor and be responsible for own certification status and vacation time accrual.
Marginal Functions and Responsibilities:
• Other marginal functions and responsibilities as assigned.
• Education: Minimum of a Bachelor’s Degree in Early Childhood Education or a field related to Early Childhood Education (as indicated in the Oregon Center for Career Development’s Step Registry), sufficient to be placed at Step 10 or higher on the Oregon Registry. Acceptable coursework would be a minimum of 30 quarter college credits or 20 semester college credits in at least 5 Core Knowledge Categories (as defined by Oregon Registry). Transcripts, diplomas and/or Oregon Registry Step Certificates are required to validate educational requirements. An equivalent combination of education and experience may be considered.
• Experience: Minimum of one year experience teaching in a Certified Child Care Center or comparable group care program in the care of children ages 3-5.
• Access to reliable transportation for home visits, valid driver’s license and proof of vehicle insurance.
• Excellent written and verbal communication skills.
• Ability to set and maintain professional boundaries with families.
• Intermediate computer literacy and familiarity with applications such as databases and spreadsheets, word processing, email and internet.
• Must be able to successfully pass applicable background and Oregon Central Background Registry checks prior to new hire processing and beginning actual employment.
• Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire.
• Prior experience directly supervising employees.
• Bilingual in English/Spanish, written and verbal.
• 2+ years experience teaching children ages 3 - 5 years of age.
• Prior Head Start program experience.
• Training and/or education in working with children with special needs.
Required Licensing or Other Special Certifications:
• Current Oregon Registry Step Certificate (or acquired within 90 days from date of hire).
• Current First Aid/CPR certification (or acquired within 30 days from date of hire).
• Current Oregon Food Handler Card (or acquired within 30 days from date of hire).
Required Physical Demands of Essential Functions and Responsibilities:
• Work is conducted mostly in a classroom environment.
• Occasional phone use.
• Occasional use of video terminal and keyboarding.
• Ability to monitor and respond to events going on at all times in the classroom and outdoor play areas.
• Physical ability to move quickly in order to redirect children for the purpose of ensuring a child’s safety or the safety of others in the environment.
• Ability to respond appropriately both physically and mentally to en emergency or crisis situation, such as to provide CPR and/or First Aid to a pre-school age child, to evacuate a building, etc.
• In normal work day, may stand/walk __4__ hrs/day; may sit _4_ hrs/day; may drive __1 hrs/week; may use hands for repetitive grasping, pushing and pulling, typing and fine manipulation _2_ hrs/day; may use hands at or above shoulder level for _1_ hrs/day.
• In normal work day, may bend, squat, and/or climb frequently. Frequent kneeling, stooping, bending and sitting on the floor or in small chairs.
• Work is light in nature, occasional lifting up to 20 lbs. with frequent lifting and/or carrying of objects weighing up to 10 lbs. Occasional lifting of a child weighing up to 60 lbs.
• May require walking or standing to a significant degree, or sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.
How to Apply for this Position:
To be considered we must receive a completed Community Action Employment Application form. You are welcome to also include a cover letter and resume at your option. Transcripts may be required for certain positions. Applications can be completed on our website: www.caowash.org or you can print off the application to complete or pick up the application form at either of our following locations:
Hillsboro – 1001 SW Baseline St, Hillsboro OR 97123
Beaverton – 5050 SW Griffith Dr, Suite 101, Beaverton OR 97005
Be sure to submit your application in a timely manner. If you choose not to complete an online application, you can send your completed application form, optional resume and cover letter and any other required documents via fax at 503.357.6057. If you prefer to mail your application be sure to mail attention Human Resources at the Hillsboro office address above.
All application submissions will be acknowledged with a receipt notification. If you are selected for an interview, we will contact you.
All current Community Action employees are encouraged to apply for openings at Community Action which they are interested in. For current employees, some qualifications may be met by an equivalent combination or education and experience at the discretion of the employer.
Benefits: All regular full-time (RFT) status positions of 0.50 full-time equivalent or higher are eligible for our outstanding benefits package including:
• Generous paid sick and vacation time
• 12 0bserved holidays
• Medical, vision and dental insurance
• Free life and long term disability insurance
• Medex travel assistance
• Employer-matched 403(b) retirement plan
• Employee Assistance Program
• Rich and diverse mission-based working environment
COMMUNITY ACTION IS AN EQUAL OPPORTUNITY EMPLOYER
Community Action is an equal opportunity employer and does not discriminate on the basis of sex, age, race, color, religion, marital status, national origin, disability, sexual orientation, veteran status, or other protected status in accordance with applicable federal and state equal employment opportunity laws. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.
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