Job Details

Accounts Payable Specialist

Catholic Charities, PORTLAND, OR, USA 97202

Job - Non-Profit

Close Date: 02/11/2025

Accounts Payable Specialist

Finance Department

Full-Time (40 hours / week); Non-exempt

Reports to: Accounting Supervisor


Inspired by the transformative power of God's love, Catholic Charities, the social service arm of the Catholic Church in western Oregon, partners with the most vulnerable in the community, regardless of faith, to achieve lasting solutions to poverty and injustice. Through the principles of Catholic Social Teaching, Catholic Charities of Oregon achieves lasting solutions to poverty and injustice by partnering with clients to meet their economic and educational goals, and to support their physical and social well-being. Catholic Charities of Oregon envisions a society in which all people thrive economically, socially, and spiritually; cultivate diverse, respectful, and just communities; and recognize the inherent dignity and sanctity of human life.


The Accounts Payable Specialist is responsible for processing accounts payable (A/P) vouchers according to Catholic Charities accounting policies. The Accounts Payable Specialist must practice good judgment when reviewing A/P vouchers and invoices and when releasing the funds of the organization. Good communication, analytical thinking and attention to detail, as well as following GAAP guidelines is inherent.


Use Sage Intacct software to prepare and record vendor checks.
Volume averages 400 500 checks per month.
Write checks from multiple bank accounts.
Utilize multiple funding sources.
Review payment requests to ensure proper approvals and documentation.

Ensure assignment of certain costs for grants for contract billing.
Respond to urgent check needs quickly and accurately.
Administrator of SAP Concur application for expense reimbursements and credit card management.
Code monthly invoices (e.g. utilities, building maintenance, office supplies, rent).
On a monthly basis, drive to bank to make deposits.
Prepare Stop Payment requests.
Manage the timing of invoice and check processing for compliance with contracts.
Track and record voided and reversed checks.
Provide check and/or voucher copies for audits and billings.
Assist program staff with expense coding procedures.
Research historical costs.
Timely processing of annual 1099's.
Maintain current and archive accounts payable files.
Participate in trainings and coordination meetings as requested by Supervisor.
Adherence to Catholic Charities policies and procedures.
Perform other duties as assigned.


Associate's degree, formal bookkeeping training or worked / lived experience preferred.
Minimum 3 - 5 years accounts payable experience with progressive growth in responsibilities.
Experience with accounts payables charged to contracts; preferably within the nonprofit environment.
Strong computer skills with demonstrated proficiency (intermediate to advanced) in Microsoft Office Suite and accounting software (Sage Intacct preferred); 10-key by touch.
Demonstrate judgment and discretion in dealing with confidential matters.
Strong analytical and strategic problem-solving skills.
Must be able to organize and prioritize work, be proactive, take initiative, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner. High attention to detail required.
Excellent written and oral communication skills.
Willingness to learn new skills and take on new responsibilities.
Ability to work well in team setting, as well as independently; be flexible and adapt well to different dynamics in a fast-paced work environment.
Ability to work a flexible schedule, which could include some evenings and weekends.
Commitment to Catholic Charities mission to work in partnership with vulnerable populations to achieve lasting solutions to poverty and injustice.
Travel may be required. Must have driver's license, access to vehicle and ability to obtain automobile insurance at levels required by agency (100/300/100).
Satisfactory results from criminal, civil and/or motor vehicle background check required.

COMPENSATION: Compensation is commensurate with skills and experience. Competitive benefits package, including: 100% employer paid health insurance (employee portion), disability, life insurance, paid time off, 12 paid holidays, retirement plan, free parking and more.

TO APPLY: Submit your application, resume and cover letter at


For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

Complete details: