Post Date: 06/03/2019
Close Date: 06/14/2019
Position is pending Council Approval of Budget Adoption on June 19, 2019
The City of Bend Finance Department is actively recruiting for one(1) full-time Payroll Specialist. This opportunity is a Non-Represented), FLSA non-exempt (overtime eligible) position.
This class performs payroll functions including payroll program maintenance, review and assessment, analysis and implementation of changes, reconciliations, and reporting.
To be considered for this position, applicants must have a complete application that includes all of the following items:
•The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
•Attached formal Cover Letter (required)
•Attached formal Resume (required)
•Attached valid Credentials, Certifications and Licensing (if applicable)
Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click here.
Submission deadline is Friday, June 14th @ 12:00 p.m. PST.
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA).
Functions, Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Processes, audits, and maintains timesheets and all payroll database changes; verifies and maintains leave and accrual information; calculates and prorates salary and leave benefit amounts. Coordinates with human resources and departments to ensure timely and accurate data.
Maintains employee payroll records and implements payroll deductions for garnishments, tax levies and child support enforcement orders. Processes complex transactions including, but not limited to, severance, incentive and settlement payments.
Researches, responds to, analyzes, and resolves various employee, department, and management inquiries and/or complaints related to payroll processing.
Generates and audits payroll register. Researches and resolves discrepancies and errors. Ensures system calculations are accurate and takes appropriate corrective action when needed.
Sorts and secures the proper disbursement of employee paychecks including attachments such as time slips and direct deposit pre-note information.
Balances, reconciles, and processes ACH or check payments to various agencies including; IRS, Oregon Department of Revenue, retirement plan providers, insurance carriers, worker's compensation, garnishments, unemployment security department and other benefit providers. Develops and/or implements reporting mechanisms to meet the various requirements of each agency. Performs payroll account reconciliations and payroll audits.
Balances, reconciles, and submits required monthly, quarterly and annual tax reporting. Prepares and distributes W-2 forms, according to state and federal laws each year.
Assists with research, analysis and preparation of personnel or payroll information for management including assistance with payroll budgeting.
Ensure compliance with contracts and state and federal laws related to payroll. Ensures proper audit trail is maintained.
Assists in the operation and management of the City's payroll system by recommending payroll process improvements, coordinating the development and maintenance of the automated payroll/general ledger interface, monitoring policies and procedures, providing training to supporting payroll personnel, working with Information Systems regarding payroll enhancements and performing testing to protect the accuracy and integrity of payroll information and system.
Complies with safety requirements of the position and actively promotes safe work practices.
In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
Performs other duties of a similar nature or level.
Knowledge, Skills and Qualifications
· Payroll processing practices;
· State and Federal payroll taxes;
· Labor laws associated with overtime payments;
· Automated payroll processing software;
· Basic benefit plan provisions;
· Mathematical principles;
· Customer service principles.
· Operating a computer and related software applications;
· Performing mathematical calculations;
· Providing customer service;
· Reading, interpreting, and applying technical information;
· Administering and maintaining confidential information;
· Reading, comprehending, and applying language provisions of policies, reports, contracts, and other instructional data;
· Operating modern office equipment;
· Compiling and preparing detailed accounting reports and records related to payroll activities and transactions;
· Identifying and resolving problems;
· Reviewing a variety of payroll documents and forms and identifying incorrect information;
· Meeting strict payroll deadlines;
· Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Education, Experience, Certifications and Licenses Required:
Associate degree in Accounting or related field and at least three years of payroll experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements: Professional payroll certification preferred