Job Details

Administrative Assistant - Part Time

Oregon State Bar, Tigard, OR

Job - Law

Close Date: 12/31/2018

The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public.

Equal Opportunity Employer

We are looking for someone to provide a variety of administrative, financial, secretarial, and clerical support for the Oregon Law Foundation (OLF) and Legal Services Programs (LSP). ****************************************

Part-Time Position – 6 hours per day – Monday through Friday


Essential Duties include the following:

Coordinates and organizes the internal functions of the OLF and the LSP including preparing and handling a variety of correspondence, documents and reports, recordkeeping, maintaining data bases, data analysis, data management, designing marketing materials, and internal support services.

Coordinates all board and committee meetings for the OLF and the LSP. Assists with preparation of material for meetings including draft agendas. Attends all OLF board and committee meetings for the purpose of preparing draft minutes and assisting the department with follow-up items. Provides task-specific support to the OLF, LSP, Pro Bono Program, and related committees and task forces.

Supports the budget process for both the OLF and LSP and monitors expenses. Interfaces with the OLF’s bookkeepers to coordinate and submit the information needed to create timely financial records for the OLF. Serves as the staff contact for the independent auditing firm during the OLF’s annual audit.

Plans and coordinates events, on and off site, includes transporting supplies, and equipment set up and breakdown.

Coordinates the OLF grant application process. Performs grant management tasks throughout the year such as reviewing reports and compiling information for the OLF and LSP.

Maintains and updates content on the LSP and OLF websites.

Supports department staff by coordinating travel arrangements, ordering office supplies, and acting as a liaison to the IT Department to ensure that computer and technological needs of the programs are met.

Assists in the evaluation of departmental systems, makes recommendations for process improvement strategies, and assists in their implementation.

Models behavior that values diversity and incorporates inclusive and culturally competent practices.


Candidates may have any satisfactory equivalent combination of the following experience & training which ensures the ability to perform the work.

A two-year degree focused on a business-related field.

Three years of experience as an administrative assistant preferably including experience in a corporate or executive office environment.

Experience with office recordkeeping and reporting systems and administrative organization methods.

Experience with Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, Outlook, Publisher, and PowerPoint. Experience with Adobe Acrobat Pro. Ability to become familiar with OSB-specific programs and software.

Experience with database programs. Experience performing data entry and database manipulations and retrieval work with high accuracy.

Type 40 WPM with accuracy.

Ability to travel locally to meetings and seminars.

Ability to lift up to 20 pounds for purposes of setting up for special events on or off site.


For this salary range, the minimum is $23.37 per hour. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

Send resume with a cover letter to Director of Human Resources, Attention: OLF, Oregon State Bar, P. O. Box 231935, Tigard, OR 97281. Fax to 503-598-6985 or e-mail to

Complete details: