Job Details

Payroll & Benefits Specialist

Catholic Charities, Portland, OR.

Job - Other

Close Date: 07/13/2018

Payroll and Benefits Specialist

Full-time: 40 hours/week; Non-exempt

Reports to: Chief Financial Officer


The Payroll and Benefits Specialist is responsible for all aspects related to payroll for the entire organization, as well as the billing administration for the employee health insurance benefits. Strong communication with staff throughout the organization, good judgment and attention to detail is central to successful job performance for this position.


Processing of monthly payroll for staff of approximately 200 employees, which includes review and reconciliation of timekeeping information for semi-monthly payrolls.
Maintain payroll employee files for each paid employee.
Enter new hire and termination data into ADP, as well as process final checks.
Coordinating financial administration of employee benefits programs, including paid time off accrual, payroll deductions, health insurance billing and annual SAIF reporting.
Work closely with the Human Resources Department and the Archdiocese of Portland for administration of monthly employee benefit premiums. Responsible for direct communication with employees regarding their benefit premium deductions from payroll.
Monitor monthly and quarterly state and federal tax filings, online tax payments and annual W-2 filing.
Addresses employee and supervisor questions about payroll including wage deductions and time off accruals.
Assist in Finance Department tasks as necessary.
Participate in trainings and coordination meetings as requested by management.
Adherence to Catholic Charities policies and procedures.
Perform other duties as assigned.


Bachelor's degree or equivalent work experience required.
Minimum 5 years payroll and benefits experience, non-profit environment preferred.
ADP Workforce Now experience strongly preferred.
Strong computer skills with demonstrated proficiency (intermediate to advanced) in Microsoft Office Suite, specifically Excel and Word; and accounting software (MAS90 / SAGE 100 preferred); 10-key by touch.
Demonstrate judgment and discretion in dealing with confidential matters.
Commitment to Catholic Charities mission to work in partnership with vulnerable populations to achieve lasting solutions to poverty and injustice.
Must be able to organize and prioritize work, be proactive, take initiative, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner. High attention to detail required.
Excellent written and oral communication skills.
Willingness to learn new skills and take on new responsibilities.
Strong analytical and strategic problem-solving skills.
Ability to work well in team setting, as well as independently; be flexible and adapt well to different dynamics in a fast paced work environment.
Ability to work a flexible schedule as needed.
Ability to support organizational and program specific mission and goals.
Ability to lift 40 pounds.
Must have driver's license, access to vehicle and ability to obtain automobile insurance at levels required by agency (100/300/100). Occasional travel in the Portland Metro area.
Satisfactory results from criminal, civil and/or motor vehicle background check required

COMPENSATION: Compensation is commensurate with skills and experience. Competitive benefits package, including: 100% employer paid health insurance (employee portion), disability, life insurance, paid time off, 12 paid holidays, retirement plan, free parking and more.

TO APPLY: Submit your application, resume and cover letter at


For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

Complete details: