Post Date: 01/19/2020
Close Date: 02/21/2020
We’re looking for an Office Administrator at our headquarters in Portland, Oregon.
We are interested in what makes you uncommon. Hiring people with different voices, different experiences, and different perspectives has expanded our thinking, enriched our culture, and made us a better company. Do you have something unique to offer us?
Please read this ad thoroughly, and please note: We do not accept resumes without the accompaniment of a cover letter. We want to get to know you a bit, so help us out!
A Little About Us:
We sell and design desks, chairs and things that keep your body moving, so you can work and live more fully. We’re proud to be a unique and diverse team; a quirky collection of creatives, nerds, yogis, dancers, foodies, climbers, cyclists, and movement fanatics. We expect all team members to “come as you are” and we truly mean it. We are people who don’t fit into boxes and don’t put up with cubicles. Our “open door” policy is more of a “no door” policy. We like to talk to each other, share ideas, and collaborate, preferably over kombucha, happy hour, or a waterfront stroll. We hire people we believe in and who are equally passionate about engaging in a progressive and active workplace. We are constantly moving, learning, and evolving both personally and professionally. Ultimately, we believe life is too short not to love where you work.
A Little About You:
You love making order out of mess - creating processes where you see a need for a more efficient or functional way to do things and finding joy in keeping the workplace clean and lovely. You’re also keenly aware that it’s the people of the place that make the work enjoyable, and your care and support of your coworkers bring you happiness. In short, you consider yourself a people person, who connects easily with others. Being the friendly face for our visitors and guests comes just as naturally to you as being our internal go-to for all of the day-to-day needs that come up.
The Office Administrator oversees all office policies and procedures to ensure Fully’s workspaces run smoothly and efficiently. They are competent in prioritizing duties and working with little supervision. Their clear, direct and consistent communication is an asset and establishes a calm, warm and orderly atmosphere. With a self-motivated and detail-oriented personality, they thrive in this role of widely varying responsibilities.
Essential Duties and Responsibilities:
--Create efficient office systems and oversee space management to allow our team to perform at its highest level.
--Track and manage office inventory supply and refreshment needs for each company location
--Manage and monitor weekly team lunches
--Manage vendor relationships, including plant service, beverages, cleaning crew, etc.
--Develop and oversee security measures for office and warehouse locations
--Act as liaison with building management for facilities related issues
--Oversee physical space needs in coordination with various departments and Workplace Designer
--Take initiative and ownership of projects to maintain upkeep and security of the office space
--Manage internal “Cragslist” system for employee purchase of furniture items no longer in use.
--Budget and track office-related purchases and complete expense reporting on a bi-monthly basis
--Plan and organize monthly Lunch & Learns and other community-building or employee-related social activities
--Coordinate new employee workstations and assist in the onboarding process for new employees
--Provide miscellaneous office support to other departments.
Skills and Qualifications:
--Strong organizational skills with attention to detail
--Ability to keep records that are accurate and detailed
--Working knowledge of Google Suite products
--Ability to manage time effectively
--Skilled at balancing competing priorities to effectively address tasks in a timely manner
--Ability to communicate clearly and compassionately using both verbal and written communications, to interact with colleagues at every level of the organization as well as the general public
--Comfortable with seeking out creative solutions to evolving challenges
--Ownership of projects and requests through from inception to completion
Education/Experience: Office administration experience preferred
Department: People Operations
Reports to: Director of People Operations
Hours: Monday through Friday, 8:30am - 5:00pm, 40 hours per week.
Compensation: Salaried full time. We evaluate our compensation offerings according to market medians and internal pay equity.
Fully provides a generous package of employee benefits including Medical, Dental, HSA and FSA offerings, Short Term Disability, Long Term Disability, Basic Life Insurances, 401(k) matching, and options for employee purchase of expanded and optional coverages.
Additional perks include 15 days PTO to start, 80 hours per year for volunteering, stipends for using alternative commuting methods, monthly wellness stipends, weekly personal training and yoga sessions, weekly catered team lunches, kitchens stocked with snacks, kombucha on tap, bottomless Nossa Familia coffee, and a dog-friendly office in a great SE Portland location with the best and brightest coworkers around!
How To Apply:
If you are buzzing with excitement that you might be our new Executive Assistant and you have the skills and experience to back it up, kindly send your resume and cover letter. Please include in your cover letter what equity, diversity, and inclusion means to you. EDI is a core value here at Fully, and we want to make sure you stayed with us right to the very end.
Please: No recruiters, emails, phone calls, or drop-ins, please.
Complete details: Click Here for complete details on this position