Post Date: 05/10/2019
Close Date: 05/22/2019
South Puget Sound Community College (SPSCC) seeks highly motivated and qualified candidates for the position of Human Resource Consultant Assistant 2. This position provides paraprofessional-level assistance to the HR Office and College faculty and staff as the first point of contact for job seekers, new employees, and the general public.
SPSCC is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. The students that we serve come from a variety of backgrounds. On average, 43% of our students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:
• The Clipper Café specializing in seasonal comfort foods
• The Bake Shop offering daily baked goods made by our students
• Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• Campus bookstore offering snacks, apparel, and specialty supplies
• Starbucks coffee shop
• Bus service every 15 minutes to downtown Olympia and beyond – you receive a FREE State Agency Rider (STAR) Pass
• FREE parking on our campuses – permits are not required
• On-campus child care
• Percival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths (Download PDF reader) that are marked and on nicely paved sidewalks
• Gym and recreation facilities
• SPSCC promotes wellness with a variety of different workshops and events on campus
• Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
• Many community events in the Kenneth J. Minnaert Center for the Arts
What You'll Do
• Verify incoming Personnel Action Forms (PAF) for accuracy and completeness
• Contact new employees with information for verifying employment eligibility, job-specific data after processing, and required trainings
• Verify eligibility for employment on or before date of hire on Form I-9 in compliance with federal rules and regulations
• Review employment forms (W-4, direct deposit, retirement reporting, etc.) for all new employees
• Enter employee data into HRIS (HP9000) in a timely manner
• Verify student employee paperwork is correctly completed with WSECU Center for Career Services
• Follow up on official transcript requests
• Verify volunteer information is submitted correctly and explain timesheet requirements
• Evaluate timesheets for proper hour counts and obvious errors twice monthly for processing into HRIS (HP9000)
• Confirm leave balances and appropriate leave usage
• Archive leave requests and reports each calendar year
• Code leave payouts and transfer leave for shared leave requests
• Respond to main office phone and email
• Assess client needs from employees and the general public, evaluating options and recommending courses of action
• Provide clerical, technical, and scheduling support to all areas of human resources
• Open, sort, and distribute mail for the Human Resources Office daily
• File documents in personnel and payroll files
• Perform complex computer tasks, such as merging and sorting, data entry, and developing and maintaining spreadsheets and database files including: composing and editing correspondence, emails and reports, preparing labels and files
• Order office supplies
• Collect and log department new hire checklists and training certifications
• Maintain databases and employee data in state LMS system and Title IX training software
• Enroll employees for training and process employee professional development reimbursements
• Prepare purchase requests for monthly and annual blanket purchase orders
• Maintain Purchase Card expenditure records for HR and Professional Development accounts, balancing to monthly invoices
• Maintain budget expenditure records for two budgets, balancing to monthly budget reports
• Prepare and distribute budget balance reports monthly
• Monitor adjunct faculty applications in NEOGOV
• Facilitate initial Screening Committee meetings when needed
• Serve as backup on NEOGOV applicant tracking system including job postings and applicant correspondence.
• High school graduation or equivalent, AND four years of office experience including two years' experience in a Human Resource setting OR Equivalent education/experience
• Two years' experience providing high level customer service in person, email and on the phone
• Advanced experience using computers and software applications, specifically MS Office (Word, Outlook, PowerPoint, Access, & Excel)
• Ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, resourceful and efficient, with a high level of professionalism and confidentiality
• Ability to exercise good judgment in evaluating situations, solving problems and making decisions
• Demonstrated experience or participation with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working/learning environment.
• Previous experience working in a college environment
Applications must be completed online and include the following attachments:
• Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
• Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.
Top candidates will be notified directly of their invitation to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.
Applicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to firstname.lastname@example.org with the job number for which they are applying in the subject line.
Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.
SPSCC is an Equal Opportunity Employer
South Puget Sound Community College (SPSCC) is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over age 40, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. The college complies with the Americans with Disabilities Act. Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500. The college is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status. SPSCC is a drug-free workplace.