Job Details

Campus Visit and Events Coordinator

Reed College, Portland, OR

Job - Education

Close Date: 08/26/2019

Reed College seeks a warm and unflappable person to be our next Campus Visit and Events Coordinator in our Office of Admission. The Campus Visit and Events Coordinator manages event logistics to create memorable and impactful visits for prospective Reed students and their families. This role works closely with the front desk staff of the Office of Admission.

This is a full-time role. A full-time work week at Reed College is 37.5 hours, and typical work hours are 8:30 am to 5:00 pm, Monday through Friday with a one-hour unpaid lunch; however this role requires occasional evening and weekend work. Pay for this position is $20.60/hour.

Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer and many other campus amenities, such as membership to the campus fitness center for employee and spouse and discounted TriMet bus passes.

WHO YOU ARE:
-You love planning events for work. You are unflappable when there are inevitable last minute changes.
-You care about the details. You’re the person who catches typos when you’re reading something and has a backup system to make sure that you don’t miss important details at work.
-You have been commended at work for being friendly and for having excellent customer service.
-You meet your deadlines, often with time to spare.
-You bring an important aspect of diversity to our team.
-You prefer a team environment. You don’t need quiet alone time to do detailed work without errors.
-You prefer working in a diverse environment, and you enjoy interacting with people who have different backgrounds than your own.
-You are a problem-solver, not just a problem-identifier.
-You are thoughtful in the way you give feedback and are open and receptive to receiving it in kind.
-You are comfortable with technology - you use an online calendar and the latest task list technology to keep yourself organized. You use social media to help promote the events that you plan.
-You go the extra mile to get projects across the finish line.
-You have at least two years’ experience in a professional events planning role or a role with a significant events planning component.

WHAT YOU’LL DO:
-Correspond with prospective students and families about campus visits and events. Provide general information about admission to the college.
-Coordinate events both on and off-campus for prospective students and admitted students. Manage registration, catering, room reservations, room set up and event follow up.
-Act as liaison with other campus offices, regarding admission events. Assist others on campus to meet their deadlines for event logistics in a manner that is helpful and gracious.
-Use Slate, the admission office’s customer relationship management (CRM) system, to enter prospective student information, manage event and visit registration, and maintain calendars and forms.
-Run the event registration table at events, including coordinating staff on the day of events.
-Accurately forecast the office’s event budget and manage expenses within the budget.
-Schedule class visits and interviews for visitors.
-Provide back-up administrative support to the Vice President and Dean of Admission and Financial Aid as well as to the Director of Admission.
-Provide back-up front desk support for the office.
-Take responsibility for ensuring that events go smoothly and prospective students and their families have a positive experience.

APPLICATION INSTRUCTIONS:
Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required for submission. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:

-Why are you interested in this role?
-Share a professional accomplishment of which you are particularly proud.

As you apply online with Interfolio, you will be asked to provide an answer to the following:

-If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion, and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early.

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Complete details: https://jobs.reed.edu/positions/campus-visit-and-events-coordinator.html