Job Details

Development Database Specialist

Oregon Community Foundation, Portland

Job - Non-Profit

Close Date: 08/29/2019

Since 1973 Oregon Community Foundation (OCF) has pursued a mission to improve lives for all Oregonians through the power of philanthropy. We work with individuals, families, businesses and organizations to create charitable funds that support the community causes they care about. These funds support the critical work that nonprofits are doing across Oregon.

The Development Database Specialist provides operational oversight of a comprehensive constituent management system, prospect management procedures and donor research to support the Foundation’s philanthropic goals. The Development Database Specialist trains users in consistent application of the database. This position ensures that all users in the department enter data and create reports seamlessly. The position helps identify efficiencies to maximize database utilization.

Essential Duties and Responsibilities

A. Database Management Percentage of Time: 60%

• Serve as primary database (iPhi) resource for development and donor relations, as needed.
• Provide individual and group training.
• Establish policies, document and maintain operational procedures for database.
• Collaborate with other departments to ensure consistent data entry protocols.
• Create and maintain reports to support development and donor relations activities and the organization.
• Perform regular system maintenance and quality control through proper use of data validation reports, audit queries and exception reports to ensure data integrity.
• Serve on OCF’s database team (i3).
• Support new strategies for use of technology in development, in collaboration with colleagues
• May perform data entry as needed.

B. Prospect Research Percentage of Time: 20%

• Prepare detailed and up-to-date research briefings as requested by philanthropic advisors or President/CEO.
• Locate, compile, analyze and synthesize financial, biographical and philanthropic information on key audiences.
• Identify and deliver organizational research needs based on departmental objectives.
• Organize wealth screening on database every 3-5 years using wealth engine or other tools.
• Identify prospects for OCF from available sources.

C. Prospect Management and Donor Stewardship Percentage of Time: 20%

• Develop systems for measuring and reporting staff progress in donor and professional advisor cultivation and stewardship.
• Maintain an active awareness of development and donor relations goals and objectives and how they relate to the database.
• Create, maintain and analyze development dashboard reports.
• Coordinates stewardship process between donor relations and development.

Required Cultural Values:

In addition to the specific job requirements for each position, staff are expected to embody certain cultural values to support OCF’s mission: communicate effectively, value one another, demonstrate accountability, embrace possibilities, address conflict and take action.

Required Education, Training, Experience and Skills:

• Four years’ experience in research analytics, development database management or related field. Previous experience in non-profit organization preferred.
• Bachelor’s degree, or equivalent experience in lieu of degree.
• Able to understand the goals of donor development in a community foundation.
• Experience with prospect research and constituent database queries.
• Advanced reasoning abilities to effectively understand the research needs and solutions for special projects and unique requests.
• Demonstrated ability to understand and articulate financial mathematical and statistical concepts.
• Basic project management skills, including ability to create an implementation/roll-out plan, identify and track milestones, track and manage deliverables.
• Able to utilize a methodical approach to independently identify issues, initiate solutions and to enhance processes and procedures.
• Confidence and competence in learning and using existing and new technologies.
• Excellent verbal and written communications skills and comfortable presenting in front of audiences.
• Demonstrated ability to effectively and proactively interact, communicate and collaborate on multidisciplinary teams.
• Possess cultural agility skills necessary to work effectively with diverse people, teams and communities.

Travel Percentage of Time: 3%
Performance of duties requires occasional in-person training at a regional office.

Apply: OCF is an equal opportunity employer and we welcome a diverse pool of candidates. Visit our career website at Please submit cover letter and resume for review. This position will close on August 29, or when we have a sufficient pool of qualified candidates-- early application is encouraged.

Complete details: