Job Details

Public Records Coordinator (Administrative Specialist 1)

Oregon Department of Environmental Quality, Portland, Oregon

Job - Government

Close Date: 03/25/2019

Please consider joining an innovative team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality. The Oregon Department of Environmental Quality currently has a full-time opportunity for a Public Records Coordinator (Administrative Specialist 1). This position will be located in Portland, Oregon.

The mission of the Department of Environmental Quality is to be a leader in restoring, maintaining, and enhancing the quality of Oregon’s air, water, and land. The Central Services Division provides operational support to agency divisions and work teams through ensuring both compliance with applicable laws, rules, and policy, and effective customer service to all stakeholders. This division is responsible for information services, financial services, human resources, organizational development (including policy and training), records management, health and safety, and coordination of facility leases.

What you will do!

The Public Records Coordinator oversees the fulfillment of incoming records requests and supports the agency records officer in implementing the agency’s public records program. You will correspond with parties requesting public records; consult with staff on public records requests to resolve issues and help identify records responsive to requests, including confidential, exempt, and sensitive information; coordinate headquarters multi-program and multi-region public records requests; draft and update procedures related to fulfillment of public records requests; develop and present training; support the agency use of Oregon Records Management Solution for electronic records storage and retention; and process record destructions per agency and state retention schedules. You will also act as backup for the records officer as needed.

What’s in it for you!

The opportunity to join a dynamic team of mission focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, water, and land. We offer medical, dental, and vision health benefits with paid sick leave, vacation, personal leave, and 10 paid holidays a year. Public Service Loan Forgiveness Program: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). Learn more to see whether you qualify at PSLF Program. If you are passionate about Oregon's environment, apply today!

This is a full-time, AFSCME represented position.

What are we looking for?

Three years of clerical/secretarial experience which included at least 2 years at a full performance level performing typing, word processing, and other generation of documents.
Lead work or coordination of office procedures experience.
Ability to hold an agency-wide perspective and to work under tight deadlines.
Ability to juggle multiple tasks, projects, and responsibilities.
Proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook) and Adobe Acrobat.
Ability to quickly learn and manage new software and tools.
Experience with Oregon Records Management Solution.
Experience with records management and/or information security.
Excellent verbal and written communication skills and organizational skills.
How to Apply:

To apply for this position, please apply here and complete the online application and all supplemental questions.

Please be sure to attach a resume and cover letter.

Veterans Information:

DEQ provides veterans’ preference points to all eligible veterans. For more information, please go here:

Questions/Need Help?

If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at or (503) 229-5107.

DEQ strives to create inclusive environments that welcome and value the diversity of the people we serve. DEQ fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation, and any other factor applicable by state or federal law.

Complete details: