Job Details

Office Manager – Prosecuting Attorney’s Office

Clark County, Vancouver, WA

Job - Government

Close Date: 02/17/2020

Office Manager – Prosecuting Attorney’s Office
R000810

Job Summary

The Office Manager plans, organizes, coordinates, and supervises the activities of clerical and paraprofessional staff. This position receives direction from the Prosecuting Attorney, Chief Deputies and the Prosecutor’s Administrator. The Office Manager participates in personnel appointments, provides or coordinates staff training, works with employees to correct deficiencies, and implements discipline procedures. This position analyzes operating procedures to identify the most efficient methods of accomplishing work; implements new systems and procedures as required, as well as providing the direct supervision of approximately 20 support staff.

Additional responsibilities include assisting the Prosecutor’s Administrator with preparation of the annual budget, monitoring expenses, reviewing and approving financial entries in Workday (the County’s financial management system), preparing grant applications and ensuring compliance with grant requirements, serving as a liaison with partner agencies to discuss and resolve process issues, special projects as assigned by the Prosecutor and management team, supporting the management team on projects of a highly confidential and sensitive nature . The ideal candidate is an experienced supervisor who has a legal background in criminal law, accounting and budgetary concepts, and is familiar local government rules and regulations.

Qualifications
Education and Experience:
• Four (4) years of increasingly responsible administrative experience including a minimum of two (2) years of supervisory experience.
All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered.

The ideal candidate will have the following strengths:
• Supervisory experience
• Experience as supervisor in the law and justice field (a Prosecutor’s office, court, large law firm or law enforcement agency)
• Direct working knowledge of government accounting, including budget preparation and monitoring
• Experience with grant application, tracking and compliance reporting
Knowledge of: principles of supervision, and training; principles and practices of modern office management; principles of budget preparation and control; modern computerized database systems; pertinent Federal, State, and local laws, codes and regulations.

Ability to: plan, organize, supervise and review the work of staff; research, analyze and interpret applications and processes; interpret and explain County policies and procedures; prepare clear and concise reports; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work including State officials, County officials and the general public.

Selection Process
(all documents must be uploaded simultaneously)

Application Review – Candidates interested in applying shall submit a cover letter detailing their experience for the position, a resume and required supplemental questions no later than the due date listed. Incomplete applications will not pass the review. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Employment References may be conducted for the final candidates, including verification of education.

Driver License verification and license abstract checks will be performed prior to final selection.

Finalist must pass a Clark County Sheriff's Office background clearance prior to employment.

Supplemental Questions
(all documents must be uploaded simultaneously

Candidates shall submit responses to the following supplemental questions with the application for review:

1. Tell us about your experience in a governmental setting with reconciling budgets and expenses; grant applications, monitoring and reporting; and any audit experience.

2. Tell us about your experience supervising employees as it pertains to: employee development, performance feedback, and dealing with disciplinary issues, including employees who may be represented.

3. Describe your experience with workflow analysis and identifying ways to improve processes to avoid waste.
HOW TO APPLY:
An online application is required. For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://clarkcountywashington.wd1.myworkdayjobs.com/en-US/ClarkCountyJobs/job/Franklin-Building/Office-Manager---Prosecuting-Attorney-s-Office_R000810
Equal Opportunity Employer
Clark County is committed to increasing the ethnic, cultural and social diversity of its workforce and ensuring that diversity is a key priority of our organization. We are committed to providing equal opportunity and access regardless of race, color, religion, creed, sex, national origin, age, marital status, the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a disabled person, sexual orientation/gender identity, veteran status or any other status protected by law. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (360) 397-2456; Relay (800) 833-6388.
Salary Grade: M2.818 ($5,239.00 - $7,400.00) per month
Close Date: 02/17/2020

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