Job Details

Office Specialist 1

Oregon Employment Department, Salem

Job - Government

Close Date: 03/21/2019

Every employee at the Employment Department is passionate about serving Oregonians and Oregon businesses. If you feel inspired and motivated by our mission, vision, and values, we invite you to join us in exceeding our customers’ expectations!

Our mission: to support business and promote employment. We do this by providing stability for Oregonians and communities during times of unemployment, by helping businesses find great workers and job seekers find employment, and by providing workforce and economic information to promote informed decision making.

Our vision: an Oregon where meaningful work enables the state’s diverse people and businesses to realize their full potential, creating prosperity in every community.

Our values: integrity, respect, and community. We want to be trusted to keep our word, always acting with honesty and courage. We value diverse perspectives, assume good intent, and act with compassion. We foster a sense of belonging for our employees, partners, and customers, creating positive impacts where we live and work.

The Oregon Employment Department fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.

What you will be doing:


The Unemployment Insurance (UI) Benefits Section of the Employment Department provides payment services and control operations in support of all UI operations. Benefit Payment Control (BPC) consists of Investigations, Overpayments, UI Recovery, and the BPC Support team. BPC is directly responsible for maintaining the integrity of the UI trust fund through the prevention, earlier detection, and faster recovery of improper UI benefits and delinquent employer taxes. The Benefit Payment Control (BPC) Support Specialist provides office support to management and cross-functional staff positions that are assigned to BPC. This position works jointly with other office specialists (OS) within BPC. All OS work assignments are cross-functional between the various units within BPC and are rotated among OS staff on a periodic basis. In this role you will:

Assist revenue agent staff with processing and mailing important, time-sensitive documents to employers, banks, and claimants
Enter data into computer systems while verifying for accuracy
Process and distribute incoming and outgoing mail and faxed documents
Prepare and distribute correspondence to appropriate staff
Assist claims staff, during heavy workload periods, with processing incoming benefits earnings audits
Prepare, route, and retrieve documents within the imaging system
Process a large variety of documents by researching and assigning the appropriate routing codes to each document
Use computer and other office equipment to enter data, request, prepare, copy, scan, and/or fax documents and correspondence

What are we looking for:

Attention to detail
Ability to navigate frequently conflicting priorities
Team player - Ability to work effectively and collaboratively with others
Ease of navigation using a computer including the ability to learn how to use new computer programs, and ease of navigation when completing tasks such as toggling between different system windows, entering and retrieving information in databases, corresponding through email, typing, etc.
Excellent customer service skills
Ability to concentrate and work in a fast paced environment with frequent distractions
Commitment to valuing diversity and promoting inclusion
Required Minimum Qualifications: Qualified candidates will have completed courses or training in Office Technology; OR have one year of general clerical experience which included typing word processing or other generation of documents; OR an equivalent combination of training and experience

Note: In addition to your related work experience and education, we will use the attributes and minimum qualifications above to determine whom to interview. Please make sure the attributes and minimum qualifications you have are clearly demonstrated in your application materials. Your application materials may be evaluated on spelling, grammar, punctuation, and presentation.

How to Apply:

Follow the "Apply" link and complete the online application. Please use name you want us to address you by.
Veterans' Points: If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account after you submit your application. In order to receive Veterans’ Preference, you must complete the questionnaire in your Workday account, preferably before the application deadline but no later than date of interview. For more information on veterans' preference points, visit: http://www.oregon.gov/jobs/Pages/Veterans.aspx
IMPORTANT: Please monitor your Workday account, as all communications will be sent to your Workday account. You may be asked to submit additional information after initial application.

Additional Information: This position is represented by the Service Employees International Union (SEIU). This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

Veterans’ Preference:

Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. Please be sure to monitor your Workday account frequently, as all communication regarding application status will be sent to your Workday account. If you need assistance logging back into your account, please contact the DAS Workday Helpdesk at: 503-934-3500, Workday.help@Oregon.gov.

In order to receive Veterans Preference on your application, you must complete the questionnaire in your Workday account, preferably before the application deadline but no later than date of interview. For more information on veterans' preference points, visit: http://www.oregon.gov/jobs/Pages/Veterans.aspx

Equity and Inclusion:

View guidance our hiring managers use at the following website: https://www.oregon.gov/EMPLOY/Agency/Documents/Equity%20and%20Inclusion%20Supplemental%20Hiring%20Questions.pdf

Criminal Records Check:
The Employment Department is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity. The agency will only consider information from the past four years (starting from the date of the arrest) for nonviolent offenses and the past seven years for violent offenses when conducting its own criminal records checks pursuant to Oregon Administrative Rules (OAR) 125-007-0200 through 125-007-0330. For positions with authorized access to FBI Criminal Justice Information Systems (CJIS) information, a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted, please read our Criminal Records Check Policy at https://www.oregon.gov/EMPLOY/Agency/Documents/Criminal%20Record%20Check%20Policy%20-%20PO-0201.pdf or contact us at the number below with any questions.

Work Authorization:
The Oregon Employment Department does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

Questions and Application Support:

For questions about the job announcement, please call 503-947-1289.
Apply for jobs: DAS Workday Helpdesk: 503-934-3500, Workday.help@Oregon.gov
Set up job alerts: DAS Workday Helpdesk: 503-934-3500, Workday.help@Oregon.gov
Logging into Workday: DAS Workday Helpdesk: 503-934-3500, Workday.help@Oregon.gov

Complete details: https://bit.ly/2Uxf0qh