Post Date: 08/13/2019
Close Date: 08/27/2019
Pay Range: $33.81 - $41.61
Are you an experienced procurement or contract management professional who is looking for an exciting new opportunity? Do you have a passion for public service or want to use your business talents to better the community? If so, your search may be over!
The Department of County Management (DCM) Business Services Program is recruiting for a Contract Specialist Senior. DCM Business Services provides a full spectrum of business services to support the DCM divisions and programs, including the Director's Office, Budget Office, Central Finance & Risk Management, Central Human Resources, and Assessment, Recording & Taxation.
DCM Business Services Program performs complex procurement and contracting activities on behalf of Department of County Management (DCM) programs, for a wide variety of services and products. DCM Business Services procurement and contracting activities function within the countywide framework established by County Central Purchasing, who ensures County procurement and contracting practices adhere to regulatory guidelines, fair and transparent practice and best value standards while maintaining an uninterrupted flow of materials and services to support the Department’s programs and operations.
As the Contract Specialist Senior you will:
Develop short and long term procurement and contracting strategies and planning activities to align with evolving department and program business requirements
Develop and prepare complex contract documents in compliance with county administrative procedures, rules and policies and public contracting laws and regulations
Write and develop contract language which reflects accurate statements of work, requirements, responsibilities, obligations and performance standards for the County and contracting agency/supplier
Perform complex contract reviews, negotiations and problem solving in collaboration with suppliers, program staff, stakeholders and county attorney to ensure all terms, exhibits, attachments and supporting documents are complete
Have outstanding negotiating skills to obtain desirable terms, conditions, pricing and scheduling
Review contract insurance requirements with County Risk Management to ensure all requirements for contracted services are met
Perform contract administration in collaboration with programs during the life cycle of the contract performance period
Prepare contract changes or amendments, monitor insurance compliance, payments, and contract terms and ensure timely renewals and/or planning for new contracts
Provide purchasing and sourcing expertise and technical assistance including strategy analysis, planning and sourcing options for development of sourcing activities in support of department programs and operational requirements, and for county-wide initiatives
Gather requirements and develop accurate statements of work, deliverables and obligations, terms and timelines, insurance requirements, payment terms, performance measures and outcomes, and other programmatic requirements
Develop sourcing events (procurement documents and forms) in collaboration with Central Purchasing and route through reviews and approvals by all stakeholders and approvers
Research, compile and analyze procurement and contracting data and prepare reports for management to inform planning and development activities
Coordinate with programs, partners and county-wide stakeholders in the development of sourcing events for countywide initiatives and strategies
Participate in a variety of advisory councils and committees
The successful candidate will possess the following competencies and skills:
Building Relationships: You create mutually beneficial relationships with coworkers, customers, community members, and/or clients based on understanding and respect.
Promoting Equity: You cultivate a work environment that values truth-telling, courage and vulnerability, space to think and reflect, community-mindedness, shared power, hope and openness to difficult conversations.
Communication: You provide timely information necessary for others to make informed decisions and to avoid surprises.
Customer Service: You anticipate, assess, and respond to the needs of diverse customers.
Problem Solving: Uses critical thinking, analytical skills, and a solution-focused approach to address challenging or difficult situations.
Teamwork: Encourages team unity, sharing information, and productive problem solving Time Management: Is able to manage workflow efficiently and effectively by prioritizing and multitasking.
Learning Agility: You actively seek additional knowledge for yourself or others in order to understand and obtain relevant information, and improve work outcomes.
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills*:
Bachelor's degree from an accredited college or university with major coursework in the area of Business, Finance, Contracts Law, Public Administration or a related field
Three years of increasingly responsible contract administration experience in a business or public service environment dealing with contract administration
Ability to pass a criminal records check
Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
CPPB or CPPO Certification from Universal Public Procurement Certification Council
Previous public procurement and contract experience
Working knowledge of procurement or contracting systems (such as Jaggaer, Workday, or similar systems) and business practices
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
Screening and Evaluation
The Application Packet:
A completed online application.
An uploaded resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, the number of employees under your supervision.
An uploaded cover letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set align with the minimum and preferred qualifications listed.
Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified.
Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.
Background check and reference checks: All finalists must pass a thorough criminal records check and reference check.
This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.
Type of Position: This hourly union-represented position is eligible for overtime.
Location: 501 SE Hawthorne Blvd, Portland, OR 97214
Schedule: Monday - Friday 8:00am - 4:30pm. There is some flexibility with the start and end times and a possibility of a 9/80 schedule.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
+1 (503) 9886324 x86324
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
6031 - Contract Specialist Senior