Job Details

Budget Manager - Office of Instruction

South Puget Sound Community College, Olympia, WA

Job - Education

Close Date: 12/12/2019

South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified individual for the position of Budget Manager for the Office of Instruction.

The Budget Manager – Office of Instruction reports directly to the Vice President for Instruction and is responsible for budget development, reconciliation, monitoring and analysis of Instruction area budgets; supervision of schedule, catalog, instructional web pages and room scheduling processes; and development, analysis, monitoring and maintenance of instructional database and budgetary systems. This position also provides essential grant fiscal administration and support for all grant-funded programs managed by Office of Instruction.

South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. The students that we serve come from a variety of backgrounds. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.

We also offer:
The Clipper Café specializing in seasonal comfort foods
The Bake Shop offering daily baked goods made by our students
Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
Campus bookstore offering snacks, apparel, and specialty supplies
Starbucks coffee shop
Bus service every 15 minutes to downtown Olympia and beyond – you receive a FREE State Agency Rider (STAR) Pass
FREE parking on our campuses – permits are not required
On-campus child care
Percival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
Many walking paths (Download PDF reader) that are marked and on nicely paved sidewalks
Gym and recreation facilities
SPSCC promotes wellness with a variety of different workshops and events on campus
Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
Many community events in the Kenneth J. Minnaert Center for the Arts
What You'll Do
Develops fiscal year budgets for accounts maintained by Instructional areas. This includes but is not limited to budget revisions, expense transfers, charge backs and revenue transfers to maintain balances within appropriated funds within Instruction.
Supports instructional enterprises in accounts payable and receivable.
Uses independent judgment to develop, analyze and monitor the instructional budget system. Budgets include state funded accounts, ancillary accounts, grant accounts, and special funded accounts.
Participates in administration of faculty collective bargaining agreement, including assisting in monitoring instructional loads, timesheets, and stipends.
Through analysis and research, forecasts revenue and expenditures (including salary and benefits) used in developing and monitoring instructional budgets and grant proposals.
Responsible for billing for grants, contracts and Memorandums of Understandings.
Ensures employees funded by federal grants complete Time & Effort Certification in a timely manner. Maintains electronic and physical files for all grants for audit and records retention.
Monitors and reconciles grant-funded financial aid awards and disbursements. Provides Program Grant Manager year-to-date expenses and year-end projections. Prepares and submits financial and close-out report to funders.
Works with divisions to develop budget revisions, expense transfers, charge backs and revenue transfers to maintain balances within appropriated funds within Instruction.
Administers adjunct faculty contract process which includes overload and stipend contracts. Reviews and verifies data on Personnel Action Forms (PAF's) from which contracts are issued.
Maintains Adjunct Faculty Cumulative Credit records, quarterly Associate Faculty additional pay and issuance of Multi-Quarter Contract letter.
Supervises Program Manager and Program Specialist 2 in the production of SMS data for quarterly course schedule, annual catalog, and instructional web pages.
Conducts research, data collection and analysis for the Vice President for Instruction.
Develops reports as needed on budget, grants, class schedule, catalog and other data for the Instruction Division.
Acts as a liaison between Instruction Office, Human Resources, Business Office, Financial Aid and State Board for Community and Technical Colleges auditors with regard to contracts, grants and budgetary matters for all of Instruction.
Trains and supports Instructional division deans and their support staff on databases for budget management, student management, scheduling, and course management.
Represents Instruction division on college and state-wide committees relative to job function.
Assumes responsibilities for other duties as assigned by the Vice President for Instruction.
Demonstrate multicultural competence (including an awareness and understanding of historically disadvantaged populations) and create an educational and work environment that affirms a commitment to equity, diversity, and inclusion.
Support the college's mission by creating a work environment of mutual respect and fairness, while encouraging creative and critical thinking.
Contribute to the appreciation of diversity and foster a climate of multicultural understanding.
Qualifications You Possess
Minimum Qualifications:

Bachelor's degree in Business Administration, Accounting, Finance, Public Administration or closely related field from an accredited college or university.
Three (3) years' experience working with budget development, administration and analysis.
Ability to communicate effectively and exercise good judgment in evaluating situations, solving problems and making decisions.
Strong interpersonal and communication skills and ability to establish and maintain cooperative and harmonious working relationships with students, faculty and staff.
Proficiency using Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access) and using technology to track financial data.
Demonstrated experience or participation with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working/learning environment.

Preferred Qualifications:
Experience working within governmental financial systems
Experience in managing federal/state grants and handling grant fiscal reviews
Understanding of relational database functionality and ability to create and modify tables, queries and reports
Technology oriented with the ability to learn new systems quickly
Understanding of generally accepted accounting principles and audit requirements for federal awards
To Apply
Applications must be completed online and include the following attachments:

Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.

Veterans Preference
Applicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to with the job number for which they are applying in the subject line.

Background Check Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.

SPSCC is an Equal Opportunity Employer
South Puget Sound Community College (SPSCC) is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over age 40, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. The College complies with the Americans with Disabilities Act. Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status. SPSCC is a drug-free workplace.

Complete details: