Job Details

City Elections Officer

City of Portland Auditor's Office, Portland, OR

Job - Government

Close Date: 04/06/2020

Opens: Monday, March 9, 2020
Closes: Monday, April 6, 2020
Salary Range: $65,811 – $109,491

The Position
The City Auditor’s Office is seeking a quick-thinking, detail-oriented person with good communications skills to serve as the City Elections Officer and manage the lobbyist registration and political consultant reporting programs.

The City Elections Officer carries out a core function assigned by Charter to the Auditor. This position oversees City elections, including determining whether potential candidates and initiative petitions meet eligibility requirements to appear on the ballot. The position, which is classified as an Analyst II, also manages requirements in City Code that lobbyists, City Officials, and political consultants register and report activities quarterly. Regulatory oversight of these programs requires the City Elections Officer/Analyst II to be comfortable switching roles, including imposing penalties for violations, providing technical information to officials and the public, and conducting timely compliance reviews and investigations.

Successful candidates for this position will demonstrate an ability to work within overlapping deadlines and juggle a variety of program requirements in a highly organized manner; make impartial decisions in politically charged environments; and appropriately apply State law, City Charter, and City Code in a variety of circumstances.

There are five divisions in the Auditor’s Office, which is led by an elected Auditor and is independent of the Mayor, City Council, and Bureau managers. The Elections Officer/Analyst II position is in the Operations Management Division.

The Elections Officer/Analyst II may lead the work of colleagues in Operations Management as well as temporary staff to ensure elections and other deadlines are met. Additional responsibilities include:

• Protecting the independence of the Auditor’s Office;
• Analyzing policies, procedures, and data, to recommend process and other improvements;
• Acting as subject-matter expert for various stakeholders;
• Assisting Auditor’s Office divisions and staff with a variety of operational and analytical activities; and
• Contributing to an equitable workplace that demonstrates an environment respectful of living and working in a multicultural society.

To Qualify
Three documents are required for a complete application: 1) a resume; 2) a cover letter, and 3) a writing exercise. Omitting any of these documents will disqualify potential applicants from consideration.

1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.

2) Cover Letter
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list in your letter to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your cover letter with care.

1. Any combination of education and experience equivalent to: an associate’s degree from an accredited college or university AND four years of professional and responsible experience performing analytical or related work.
2. Under minimal supervision, administer programs or projects according to established procedures;
3. Prepare correspondence and reports identifying issues and presenting recommendations to management on a variety of issues;
4. Develop, maintain, and review code, laws, and policy recommendations and process improvement initiatives; respond to changes in federal and state laws and policies;
5. Develop performance indicators; determine whether performance is acceptable and identify opportunities for improvement; ensure all data is reliable, accurate, and relevant;
6. Research, share information, and provide answers to questions from the public, elected officials, external public agencies and jurisdictions, other bureaus/offices, and various organizations, committees, community groups, and labor representatives.

If you meet these preferred qualifications, please briefly describe how in your cover letter.
• Bachelor’s degree from an accredited college or university in political science, public administration, public policy, management, business administration, or a related field;
• Professional experience conducting administrative investigations;
• Work experience in a public agency.

3) Writing Exercise
Prepare a written statement describing your experience or participation with diverse groups, exposure to equity issues and any actions to resolve them, and steps to make public or workspaces inclusive. Examples may include but are not limited to the following:

• Experience as a member of a historically underrepresented group in government decision-making;
• Experience living, working with and/or interacting with individuals from diverse backgrounds and identities;
• Experience ensuring equitable and inclusive workplace operations and program outcomes.

If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.

Hiring Process
Applicants must submit a cover letter and resume through the City of Portland's online application system. Emailed, mailed, or faxed applications will not be accepted.

Application materials will be reviewed to determine if candidates meet the minimum qualifications listed above. To successfully pass the initial screening process, you must ensure that your cover letter addresses each numbered point and includes examples that illustrate your experience and expertise. It is advised that applicants organize their cover letters using the numbered list to ensure each is addressed. Only candidates who meet the minimum qualifications will be eligible for an interview.

Your cover letter and resume should be no more than five pages combined. Please do not attach materials not requested.

All completed applications for this position must be submitted no later than 5:00 p.m. on the closing date of this recruitment.

If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 5:00 PM on the closing date of this recruitment.

Additional Information
This position is in the Classified Service. It is subject to Auditor’s Office Administrative Rules for Human Resources, City Code, and City Charter.

The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. For more information on the City of Portland's benefits please click Benefits Information | The City of Portland, Oregon - https://www.portlandoregon.gov/bhr/index.cfm?&c=60196.

Non-citizen applicants must be authorized to work in the United States at the time of application. It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting an accommodation, the requests must be made to the Recruiter(s) named below no later than the closing date of this announcement.

If you have questions about how to apply or require any assistance in submitting your application, please contact:

Andrew Bryans, Administrative Specialist
Andrew.Bryans@portlandoregon.gov
(503) 823-4079

Complete details: https://www.portlandoregon.gov/bhr/54930