Post Date: 04/09/2020
Close Date: 05/31/2020
El Programa Hispano Católico (EPHC) is a culturally specific organization providing an interrelated range of services and programs to advance racial equity and social justice through the power of our Latinx culture, community and self-determination. EPHC’s vision is a thriving Latinx Community living to our fullest potential.
Accounts Payable & Contracts Accountant
Regular, Full-Time, Non-Exempt
Reports to: Deputy Director
The role of Accounts Payable and Contracts Accountant involves providing financial support to the organization. This role primarily consists of an accounts payable element, as well as financially coordinating a portfolio of the organization’s contracts and private grants. All tasks to be performed in accordance with Generally Accepted Accounting Principles and organizational policies and procedures. This role reports directly to the Deputy Director, and an indirect reporting line to the primary accounting office, operated by the organization’s parent company.
PRINCIPLE ROLES AND RESPONSIBILITIES:
• Track all vendor purchase orders, invoices and statements, including routing to appropriate manager for approval
• Provide coding for all vendor payments in accordance with organizational chart of accounts and proper cost center identification
• Pay vendors on a timely basis, according to vendor and organizational terms and records all entries in the accounting system
• Maintain historical records by scanning and/or filing documents
• Verifies vendor accounts by reconciling monthly statements and related accounting system records
• Ensure expenses coded to specific contracts are correct and allowable
• Ensure accuracy of contract/grant budget entered into accounting system
• Generate and submit monthly invoices for all cost-reimbursement contracts within portfolio
• Generate and submit invoices for all grants, as needed, within portfolio
• Communicate with Development and program staff managing contracts/grants as needed to ensure accuracy and compliance
• Work with program managers to review budget and expenditures on a monthly basis and make modifications as needed.
• Participate in budget modifications as necessary, including adjusting in accounting system
• Record all A/R invoices in A/R module, using correct control account
• Reconcile all A/R accounts at month-end, and coordinate with accounting team as needed to correct differences or revise invoicing
• Ensure transactions are processed in compliance with both federal GAAP cost principles and organization’s fiscal policies and procedures
• Work collaboratively with organization’s staff as appropriate to reconcile data and ensure accuracy of financial records
• Provide training and advice on budgeting, accounting, statistical analysis, and reporting
• Assess, implement and maintain effective financial/accounting policies, processes, and internal controls
• Identify and respond to opportunities to improve systems and processes
• Other duties as assigned by Deputy Director
• Assist in the development, enhancement, implementation, and enforcement of systems and policies and procedures of the organization that will improve the overall operational effectiveness of the organization, promote quality and demonstrate accuracy and thoroughness
• Understand and adhere to confidentiality
• Input data, and maintain Organization’s and/or contractually required information database systems
• Work as an active member of departmental team
• Participate actively in cross-departmental team projects
• Contribute to fostering a safe and secure environment for community members and staff
EXPERIENCE AND QUALIFICATIONS:
• Three to Four (3-4) years of experience in Financial and Accounting Services, performing similar duties to this Job Description
• Prior Accounts Payable experience required
• Demonstrated experience managing financial aspects of Federal, State, County, City and other jurisdictions’ contracts and grants
• Familiarity with Nonprofit accounting and experience with Intacct accounting system preferred
• Working knowledge of Uniform Guidance 2 CFR 200 preferred
• Demonstrated ability to read, analyze and interpret government regulations
• Ability to effectively present financial information and field questions from managers, staff and funders
• Experience working within diverse populations, strongly preferred
• Excellent organizational, planning, and prioritization skills
• Excellent interpersonal skills to effectively interact with all levels of staff, government, and vendors
• Bilingual in Spanish preferred
• Communication skills, active listening, verbal and written
• Strong proficiency in Microsoft Excel
• Proficient computer skills including: Web-based research, Word Processing, MS Office, Database Use, Email
• Bachelor’s Degree in Accounting, Finance, or similar field
• An equivalent combination of education and experience may be an acceptable substitute
• Two to Four (2-4) years of experience in the Non-Profit sector
• Prior grants/contracts management experience required
• Familiarity and/or experience with Intacct accounting system (preferred)
• The employee may be required to sit for extended periods of time.
• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work Environment: 95% office/classroom, 5% outside office including local travel time.
• Equipment Used: Computer, phone, fax, copy machine.
• Safety Considerations: Some local travel may be required.
Compensation is commensurate with skills and experience. Competitive benefits package, including: 100% employer paid health insurance (employee portion), disability, life insurance, paid time off, 12 paid holidays, retirement plan, free parking and more.
COMPENSATION: Annual Salary of $50,000-$60,000
TO APPLY: Please submit your cover letter and resume at: https://ElPrograma.applicantpro.com
El Programa Hispano Católico is an EEO employer. For more information about us, please visit: http://elprograma.org/english/
Join us in the advancement of racial equity and social justice through the power of our Latinx Culture, community and self-determination.
EQUAL OPPORTUNITY EMPLOYER