Job Details

Contracts Administrator

Port of Portland, Portland, OR U.S.A.

Job - Government

Close Date: 05/17/2019

SALARY: $61,710.00 - $94,566.00, Annually
OPENING DATE: 04/29/19 | CLOSING DATE: 05/17/19, 05:00 PM PDT
GENERAL INFORMATION:
Do you enjoy drafting and reviewing legal contracts? Do you have a high level of customer service and a knack for accuracy and analytical thinking? If the answer is yes to these questions, then the Port's revenue contracts administrator position would be a great opportunity for you to work in a fast-paced environment with both internal and external customers. The Contracts Administrator is responsible for contracts involving the Port's aviation, industrial and marine properties and ensuring that all agreements are appropriately drafted and executed on behalf of the Port. If you excel at reviewing detailed information, problem solving and have a passion for numbers this might be the job for you!

SUMMARY OF ESSENTIAL RESPONSIBILITIES:
• Meet with contract makers to gain understanding of transactions
• Draft, or assist with drafting of contracts needed for transactions, including coordinating and managing internal and external review
• Coordinate meetings with the legal department to manage and track production priorities to ensure deadlines are met
• Finalize documents for execution by relevant parties and manage or assist with real estate closings, when needed
• Develop and maintain a solid understanding of the JD Edwards Property Management System (JD Edwards) and participate in available training opportunities
• Accurately enter contract information into JD Edwards in order to generate abstracts and track critical dates
• Generate reports in JD Edwards and other databases to assist with property management, budgeting and analysis of financial performance
• Communicate with tenants orally and in writing regarding items needed for compliance
• Manage certificates of insurance on an ongoing basis and process real property tax bills annually
• Actively manage contract and program records to ensure compliance with the Port's public records policies and procedures
• Actively participate in Business Development and Properties and Commercial Division staff meetings and activities
• Assist in development of contracts administration processes and procedures
• Conduct research related to compliance issues and provide support for special projects, such as request for proposal preparation, records retention and project management, as needed

MINIMUM REQUIREMENTS:
• Bachelor's degree in business, public administration, or related field
• 2-4 years of contract administrator experience, or equivalent combination of education/experience; i.e., associate degree with 3-5 years of experience
• Experience proofreading and editing for spelling, punctuation and grammar
• Comfort with performing basic math functions
• Knowledge of administrative procedures and office operations
• Familiarity with contracts administration and public organization requirements desirable but not required
• Experience with marine, industrial, and/or aviation real estate practices, desired but not required
• Proficiency with spreadsheets and data management computer systems

SKILLS AND ABILITIES:
• Ability to demonstrate the Port's commitment to valuing differences among individuals and passion for being inclusive
• Ability to express ideas clearly in written and oral communication
• Skilled at inputting and retrieving data in a high-volume environment
• Ability to be accurate with a high level of attention to detail
• Skilled at formatting and producing correspondence and documents using current word processing applications i.e. Microsoft Word
• Ability to organize and prioritize workload to meet changing priorities and deadlines
• Ability to maintain confidentiality with document contractual information
• Ability to communicate and complete contractual projects with diverse Port workgroups


Complete details: https://www.portofportland.com/Careers