Job Details

Records Program Manager

Port of Portland, Portland, OR

Job - Government

Close Date: 01/21/2019

SALARY: $79,311.00 - $123,954.00 Annually
OPENING DATE: 01/07/19 | CLOSING DATE: 01/21/19 05:00 PM

Are you passionate about records and electronic records management? Do you enjoy developing educational materials, and providing training? Does leading a team of records analysts, coaching records coordinators, and providing Port-wide leadership for records management excite you? If so the Port's Records Program Manager might be the job you've been looking for!

• Direct the Records Management Program and manage staff to achieve program and departmental objectives
• Oversee onsite and offsite records storage and retrieval processes
• Ensure adherence to records management procedures
• Ensure the various records management systems meets the needs of the Records Management Program (RMP) and other Port stakeholders
• Advise on development and implementation of taxonomies, metadata standards, and application of information classifications for both physical and electronic files
• Participate in all Port content, document, and information management initiatives
• Assist with integration of document and record management processes and guidelines with other information management systems
• Consult with all levels of Port management, State Archives Division to determine current and future records management requirements
• Recommend changes to Port retention periods based upon changes in legal requirements
• Recommend extension of legal retention periods for valid business reasons
• Work with State Archives Division to revise record series and retention schedules as needed to reflect and support Port business areas
• Monitor the Legal and Litigation hold and Public Records request processes
• Ensure program collaboration with the Legal Department, IT Department, and Port staff to place electronic and paper records involved in litigation or potential litigation on destruction hold until the matter is settled, or records are released

• Bachelor's degree in Information Management, Business, or Library Science, Master’s degree in related field preferred
• Certified Records Manager (CRM) preferred or CIP or other Industry specific certifications
• 5 years of increasing records management experience required or the equivalent combination of education and/or relevant experience
• 3 years of supervisory experience required
• Advanced knowledge of legal, security, state, and federal business and regulatory requirements for managing information
• Working knowledge of current issues in the domain of records management, including technical solutions; security and DHS requirements preferred
• Knowledge of current compliance requirements and legal requirements for working with non-standard content such as survey and spatial data preferred

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