Job Details

Records Analyst

Port of Portland, Portland, Oregon

Job - Government

Close Date: 07/15/2019

POSITION: Records Analyst

SALARY: $53,856.00 - $82,070.00 Annually

OPENING DATE: 07/01/19

CLOSING DATE: 07/15/19 05:00 PM


Do you have a passion for records management and a strong desire for excellence? Do you like finding solutions to complex information management problems? Do you like learning something new every day? If you embody a sense of team-oriented camaraderie, have good humor in the workplace and embrace the value of providing excellent customer service, this might be the job for you! Please bring your enthusiasm for records and information management, your understanding and knowledge of basic records management and archival principles along with your desire to learn and teach others. We are looking for someone that will share the Port's commitment to valuing differences among individuals, has a passion for being inclusive and advancing practices, strategies and behaviors that promote inclusion, equity and opportunity for all.


Provide services and support for all activities related to management of records and information, operation of the public records program, and preservation of historically valuable records

Evaluate and update records retention schedules to ensure they meet all legal and fiscal requirements, as well as, the business needs of the Port
Provide technical support for the physical records management database

Serve as key resource in the administration of the new enterprise information management and e-discovery system, helping to design workflows, document procedures, and provide user training

Develop and implement best practices for the lifecycle management of records and information in SharePoint and other platforms

Review disposition authorization notices to verify disposition eligibility of records according to current retention schedule.

Respond to queries regarding records management practices and public records requests

Assist in developing a training program (training materials, job aids and tip sheets) for records management and public records processes

Conduct research and monitor emerging trends related to records and information that may impact the organization


Master's degree with concentration in archives and records management or records and information management is desired OR any combination of education and experience that demonstrates the ability to perform the job duties (required)

Knowledge of records management and archival best practices in a government agency(required)

3 years' experience with records management, document management, content management, or information management databases and/or systems (required)

Knowledge of information management lifecycle concepts (required)

Familiarity with general legal terminology and issues related to discovery and document production (preferred)

Experience with training methodologies and techniques, learning styles and strategies (preferred)

Familiarity with Rational Governance enterprise software (preferred)

Command of Microsoft applications, including Word, Excel, PowerPoint (preferred)


Ability to:
Demonstrate the Port's commitment of valuing differences among individuals and passion for being inclusive
Provide the highest level of customer service while working with vendors and external consultants

Showcase your collaboration skills with all levels and all areas at the Port

Work in a deadline driven environment with significant regulatory and compliance requirements

Enthusiastically participate in ongoing improvement efforts at all levels of the Port

Work effectively in a complex environment, with rapidly shifting and conflicting priorities

Lift storage boxes; work in dirty, dusty conditions on occasion

Skilled at:
Written and oral communications

Streamlining and improving processes associated with document/content and records management

Working with little or no supervision, and coordinating efforts with others in the program

Shows the utmost respect for others and is a proven team player

Diversity and Inclusion: At the Port, we don't just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.

EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.

Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other highly sensitive positions.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that he or she needs an accommodation should contact Human Resources at 503.415.6690


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