Post Date: 01/03/2019
Close Date: 01/17/2019
***The salary listed for this position includes the 2% general wage increase effective January 1, 2019***
South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified individual for the position of Program Coordinator in the Advising Center. This position serves current students, potential students, and the public as the initial face-to-face contact for the Advising Center, and connects current and potential students with the resources they need to succeed.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. The students that we serve come from a variety of backgrounds and are almost 43% of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:
The Clipper Café grill specializing in seasonal comfort foods
The Bake Shop offering daily baked goods made by our students
Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
Campus bookstore offering snacks, apparel, and specialty supplies
Starbucks coffee shop
Bus service every 15 minutes to downtown Olympia and beyond – you receive a FREE State Agency Rider (STAR) Pass
FREE parking on campus – permits are not required
On-campus child care
Percival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
Many walking paths that are marked and on nicely paved sidewalks
Gym and recreation facilities
SPSCC promotes wellness with a variety of different workshops and events on campus
Lots of activities with our Arts and Entertainment series, which are usually free for staff and faculty
Many community events in the Kenneth J. Minnaert Center for the Arts
What You'll Do
The Program Coordinator - Advising serves as the first point of contact for the Advising Center and provides office support and organization to the department. This position will welcome and direct students and visitors, respond to inquiries, and schedule student appointments. The Program Coordinator - Advising will assist students with Compass and basic online student tasks and provide support to the Director and Advising Center staff, including:
Scheduling and reserving space for meetings, workshops, events and appointments;
Creating and managing quarterly advising calendar;
Creating flyers and forms;
In collaboration with the Director, maintain and update Advising Center webpages, training manual(s), training schedule, vacation schedule, Educational Planner work schedules, quarterly calendar, Director's calendar;
Run and/or create reports and provide data on Advising Center activities;
Help with the coordination of Advising events, such as the Transfer Fair and Advising Day;
Scanning Educational Plans and uploading them to ILINX (or other systems);
Update and maintain Compass and HP3000 databases.
The Program Coordinator - Advising coordinates administrative aspects of the Running Start program, such as enrollment, billing, High School contacts, fee waivers, and book loans and will set up Information/Orientation Sessions. This position will coordinate administrative aspects of the New Student Advising and Registration sessions (NSAR), including creation of the annual NSAR schedule, and maintenance of accurate NSAR registration data.
Successful candidates will demonstrate a strong aptitude for attention to detail and accuracy of information, multicultural competence (including an awareness and understanding of historically disadvantaged populations) and create an educational and work environment that affirms commitment to equity, diversity, and inclusion while supporting the college's mission by creating a work environment of mutual respect and fairness which encouraging creative and critical thinking.
Qualifications You Possess
High school diploma AND two years of progressively responsible experience in business, higher education office, clerical, or administrative work.
Demonstrated commitment to high level customer service.
Advanced knowledge of computers and software applications, specifically MS Office suite (Word, Outlook, Excel).
Excellent written and verbal communication skills, including good listening skills, with the ability to present oneself in a professional manner.
Ability to work well with others and function as a team member.
Demonstrated experience or participation with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working/learning environment.
Associate's or bachelor's degree.
Demonstrated organizational skills with the ability to work independently and prioritize multiple tasks, work under pressure, meet deadlines and accommodate numerous interruptions while performing multiple tasks.
Applications must include the following attachments:
Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
Current Resume showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.
Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.
SPSCC is an Equal Opportunity Employer
South Puget Sound Community College (SPSCC) is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over age 40, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. The College complies with the Americans with Disabilities Act. Applicants needing accommodation in the application process in an alternative format may contact the Human Resource Office at (360) 596-5500. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status. SPSCC is a drug-free workplace.