Job Details

Family Advocate, Coffee Creek

Community Action, Coffee Creek, Wilsonville

Job - Education

Close Date: 11/19/2019



Under Oregon statute, after July 1, 1996, an offer of employment for this position is contingent upon the results of criminal offender information record check, and possibly fingerprinting, conducted on applicants for employment in early childhood services agencies. Applicants who have been convicted of certain offenses or who refuse to consent to such background checks will not be hired for this position. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. Continuation of all positions is contingent upon future funding.

Special Note on Central Background Registry Requirement:

In order to be offered any position within our Head Start program, you must be currently enrolled in Oregon’s Central Background Registry. If you are not currently enrolled, you may still be considered for this position, but no offer of employment may be extended to you until this requirement has been completed. For information on how to enroll in Oregon’s Central Background Registry, please visit or call the Office of Child Care at 1.800.556.6616.

*Note on Hiring Range:

For applicants with extensive qualifications and/or years of experience, the new hire maximum rate may be exceeded with the approval of the Director of Human Resources and the Executive Director. If approval is granted, it will be based upon careful review of the applicant’s qualifications, experience, internal equity and budgetary considerations. The final rate approved will typically never be at a rate equal to or above the established market rate for the position.

Position Summary:

The Early Head Start Child Development Center located at the Coffee Creek Correctional Facility for Women is a unique partnership between Community Action and the Oregon Department of Corrections. The goal of the program is to strengthen and preserve the bond of attachment between incarcerated mother s and their children, age birth to five. In support of the Agency’s mission, the Family Advocate is responsible for the recruitment of age-eligible children into the program and provides them with comprehensive family support services, in accordance with Head Start guidelines. The Family Advocate also assists the classroom teacher in implementing a developmentally appropriate educational curriculum that supports learning through play and encourages positive parent-child interactions.

Essential Functions and Responsibilities:

• Develop and maintain detailed working knowledge of Community Action Head Start Policies and Procedures, Head Start Performance Standards, and the Head Start Parent, Family, Community Engagement Framework.
• Adhere to Oregon Department of Corrections (DOC) policies and procedures as they relate to the children and families enrolled in the Head Start program.
• Recruit and maintain full classroom enrollment of eight children, age birth to five.
• Assist classroom teacher in the implementation of a developmentally appropriate classroom curriculum that supports learning through play and exploration.
• Build rapport with mother’s and caregivers to facilitate open communication and collaborative problem solving.
• Demonstrate respect and confidence in parent’s abilities by supporting positive parenting skills of mothers during class time and on home visits.
• Assist mothers and caregiver families to identify interests, individual and family strengths, concerns and community resources.
• Work with parents and caregivers to establish and maintain regular attendance for each enrolled child.
• Maintain data base entries that track child health and development, family needs and the delivery of services.
• Develop working knowledge of Head Start/Early Head Start Parent Policy Council bylaws and assist with recruitment and support of elected site representatives and Policy Council members.
• Attend m0nthly Policy Council meetings with parent representative and co-facilitate a parent education curriculum during monthly Parent Site Meetings.
• Strictly adhere to all safety and supervision policies and procedures at all times and respond/correct any at-risk safety issues immediately.
• Strictly adhere to agency code of ethics and standards of workplace behavior.
• Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.

Marginal Functions and Responsibilities:

• Other marginal functions and responsibilities as assigned.

Required Education/Training/Experience:

• Education: Minimum of an Associate’s Degree in the field of Early Childhood Education OR an Associate's Degree out of the field that includes coursework sufficient to be placed at Step 9 or higher on the Oregon Registry. Acceptable coursework would be a minimum of 20 quarter college credits or 13 semester college credits in at least 5 Core Knowledge Categories (as defined by Oregon Registry). Transcripts, diplomas and/or Oregon Registry Step Certificates are required to validate educational requirements. An equivalent combination of education and experience may be considered provided a candidate is able to provide documentation of being placed at Step 9 or higher on the Oregon Registry.
• Experience: Minimum of three years of experience working with children age birth to 5 in a classroom setting.
• Access to reliable transportation for home visits, valid driver’s license and proof of vehicle insurance.
• Excellent written and verbal communication skills.
• Ability to set and maintain professional boundaries with families.
• Intermediate computer literacy and familiarity with applications such as databases and spreadsheets, word processing, e-mail and internet.
• Ability to work effectively and collaboratively with a diverse client and peer population, including experience working with vulnerable and/or low income populations.
• Ability to maintain accurate, objective and complete records in a confidential manner and in accordance with program deadlines.
• Ability to prioritize tasks and excellent time management skills.
• Ability to work independently and use sound judgment to solve problems.
• Must be able to successfully pass applicable background and Oregon Central Background Registry checks prior to new hire processing and beginning actual employment.
• Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire.


• Bachelor’s Degree or higher in Early Childhood Education or related field (see credit requirements under “Required Education”) focusing on delivery of social services and inter-agency coordination of services.
• Bilingual in English/Spanish, written and verbal.
• 3+ years of experience working with children age birth -5 in a social service setting.
• Prior Early Head Start or Head Start program experience.
• Experience working in a correctional setting.

Required Licensing or Other Special Certifications:

• First Aid/CPR certification or acquired within 30 days from date of hire.
• Food Handler’s card acquired within 30 days from date of hire.

Required Physical Demands of Essential Functions and Responsibilities:

• Position performs functions in a women’s Correctional Facility setting which involves heightened security awareness and procedures.
• Moderate phone use.
• Moderate use of video terminal and keyboarding.
• Work may require flexible hours with occasional early morning and/or evening meetings.
• Ability to monitor and respond to events going on at all times in home, classroom, and outdoor play areas.
• Physical ability to move quickly in order to redirect children for the purpose of insuring a child’s safety or the safety of others in the environment.
• Ability to respond appropriately both physically and mentally to en emergency or crisis situation, such as to provide CPR and/or First Aid to an infant or child up to age 3, to evacuate a building, etc.
• In normal work day, may stand/walk __4__ hrs/day; may sit _4_ hrs/day; may drive __4 hrs/week; may use hands for repetitive grasping, pushing and pulling, typing and fine manipulation _2_ hrs/day; may use hands at or above shoulder level for _1_ hrs/day.
• In normal work day, may bend, squat, and/or climb frequently. Frequent kneeling, stooping, bending and sitting on the floor or in small chairs.
• Work is light in nature, occasional lifting up to 20 lbs. with frequent lifting and/or carrying of objects weighing up to 10 lbs. Occasional lifting of a child weighing up to 60 lbs.
• May require walking or standing to a significant degree, or sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.

How to Apply for this Position:

To be considered we must receive a completed Community Action Employment Application form. You are welcome to also include a cover letter and resume at your option. Transcripts may be required for certain positions. Applications can be completed on our website: or you can print off the application to complete or pick up the application form at either of our following locations:

Hillsboro – 1001 SW Baseline St, Hillsboro OR 97123
Beaverton – 5050 SW Griffith Dr, Suite 101, Beaverton OR 97005

Be sure to submit your application in a timely manner. If you choose not to complete an online application, you can send your completed application form, optional resume and cover letter and any other required documents via fax at 503.357.6057. If you prefer to mail your application be sure to mail attention Human Resources at the Hillsboro office address above.

All application submissions will be acknowledged with a receipt notification. If you are selected for an interview, we will contact you.

All current Community Action employees are encouraged to apply for openings at Community Action which they are interested in. For current employees, some qualifications may be met by an equivalent combination or education and experience at the discretion of the employer.

Benefits: All regular full-time (RFT) status positions of 0.50 full-time equivalent or higher are eligible for our outstanding benefits package including:
• Generous paid sick and vacation time
• 12 0bserved holidays
• Medical, vision and dental insurance
• Free life and long term disability insurance
• Medex travel assistance
• Employer-matched 403(b) retirement plan
• Employee Assistance Program
• Rich and diverse mission-based working environment

Community Action is an equal opportunity employer and does not discriminate on the basis of sex, age, race, color, religion, marital status, national origin, disability, sexual orientation, veteran status, or other protected status in accordance with applicable federal and state equal employment opportunity laws. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

Complete details: