Post Date: 07/09/2018
Close Date: 12/31/2018
Associate Dean, Technology, Applied Science and Public Services
Clackamas Community College
This position will remain open until filled.
PURPOSE OF POSITION
The Associate Dean of Technology, Applied Sciences, and Public Service works in partnership with the Dean to focus on implementing the vision for an integrated division. This position supports and compliments the work of the Dean, which includes planning, assessment, organizing, and managing operational changes and instructional efforts that promote student success. The Associate Dean provides significant support for operations of these departments and operations of the college as a whole. With significant responsibility for assessment, student conduct, unit planning, and Perkins, this position is accountable to both internal and external partners as well as the shared college outcomes related to mission fulfillment. In addition, this position provides support to the faculty, staff and academic programs located at the Oregon City campus and shared support to the Harmony and Wilsonville campus. Collaboration across the college and within the division to actively build consensus among staff, faculty, and administrators who value equitable access for students is an essential part of this position as well as to a culture of shared governance.
SCOPE OF RESPONSIBILITY
Incumbent's scope involves a high degree of complexity with a wide diversity of work situations. They are responsible for developing policies and objectives. Their decisions may affect a work unit or area within a department and may contribute to business and operational decisions that affect the department.
Incumbent deals with highly varied, complex, and often non-recurring problems that require novel and creative approaches to resolution where new concepts and approaches may have to be developed. They set their own goals and determine how to accomplish defined results with few or no guidelines to follow, although past practices may exist. Their supervisor/manager provides broad guidance and overall direction.
Incumbent has partial budgetary preparation/compliance accountability with a high operating budgetary authority. They have partial accountability for both long-range operational planning and strategic planning. Incumbent has partial accountability and high budgetary level of control of capital assets.
This position is supervisory in nature and contacts frequently contain confidential and sensitive information necessitating discretion at all times. Contacts are usually made with other departments or locations both inside and outside of Clackamas Community College.
ESSENTIAL JOB FUNCTIONS
Leadership (30% of time)
• Assist the Leadership Cabinet in creating and maintaining an open, collaborative, and inclusive college environment focused on student learning and student success. Support institutional collaborative decision-making processes and institutional initiatives. Provide leadership for institutional and state-wide initiatives
• Serve on college-wide committees and works with the other administrators in a team environment. Works collaboratively with division personnel and other College faculty and staff to facilitate excellence, efficiency, sustainability, and continual improvement in operational processes and support for instruction and service to students.
• Coordinate team participation for specific projects, including planning, assessment, budgeting, facilitating, documenting, and redirecting team efforts as appropriate to College value of shared governance.
• Provide documentation of decisions made within teams for project management as well as identify outcomes for reporting and program improvement goals that align with Strategic Priorities.
• Participate in leadership development and team building activities.
• Collaborate to envision, design, implement, assess, and continuously improve operational processes for the College
• Work collaboratively with colleagues throughout the college to implement the strategic plan and institutional activities.
• Actively contribute to a work environment that embraces diversity and diverse perspectives and builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.
• Support institutional collaborative decision-making processes
• Facilitate a cooperative and committed culture that supports efforts to establish and accomplish individual, department, division, and College goals.
• Serve on the Curriculum Committee, ARC, BIT, CCC Ready, Assessment Committee, and Budget Advisory Committee.
• Develop safety policies and procedures for manufacturing, welding, automotive technology, and automotive collision and repair programs to ensure compliance all appropriate guidelines and regulations. Assist with NATEF accreditation paperwork.
• Work with dean and LMI work group to develop a system for evaluating the relevance of academic programs.
• Provide leadership for the statewide CTE Leaders group, attend IBEST training, and attend FEMA emergency management training as appropriate
• Work with Deans planning subcommittee to create an integrated model for displaying mission fulfillment through integrated assessment, planning, and budgeting,
Student Conduct (15% of time)
• Responsible for and attend weekly Behavioral Intervention Team (BIT) meetings and deal appropriately with student behavior according to college policies and procedures.
• Collect and maintain all student discipline files and materials in associate dean office in locked file cabinet.
• Collaborate with the members of the BIT team and students to evaluate students of concern and take appropriate action, including disciplinary action
• Work collaboratively with associate deans to create, maintain, and upstate the college's student code of conduct and student conduct policies, procedures, and processes.
• Provide leadership for student conduct at the college and division levels
• Maintain and oversee the central repository of information associated with student disciplinary processes.
• Facilitate emotionally charged complaint resolution.
• Create, maintain, and update the college's student code of conduct and student conduct policies, procedures, and processes as a member of the Behavior Intervention Team (BIT). Operations: Management and Support (30% of time)
• Lead the division course outline review committee. Meet every week to review and provide feedback on course outlines submitted by division members, then submit to Curriculum Committee for approval.
• Monitor enrollment numbers and have conversations with faculty members as to the cause for the increase or decrease.
• Work with department chairs to develop budgets for the upcoming academic year. Monitor budgets for over expenditures.
• Work with Dean to make sure that TAPS is represented on college-wide committees.
• Work with department chairs to brainstorm new and innovative ways to attract students into TAPS division programs.
• Approve course term masters changes, review course outlines, assist faculty with curriculum changes. Analyze retention information and ensure a focus on enrollment efficiencies within the division Monitor FTE targets and budget resources.
• Assist in facilitating committee assignments and division representation in college-wide activities and initiatives.
• Assist in the development of marketing materials leading to program recognition and growth.
• Provide supervision of classified staff.
• Work with department chairs to provide administrative oversight, coordination, and tracking of part-time faculty evaluations.
• May administer, oversee, and coordinate grant activities and other institutional initiatives with internal and external partners.
Internal and External Relationships (10% of time)
• Actively contribute to a work environment that embraces diversity and diverse perspectives and builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect. Facilitate change within a cooperative, committed culture that supports efforts to establish and accomplish individual, department, division, and College goals.
• Represent the College and/or the Division on assigned College Committees.
• Respond to inquiries from College departments, educational institutions, the community, students, and/or external agencies.
• Effectively represent the College in community service activities and partnerships, state-wide committees, and task forces.
• Establish and maintain communication and cooperative working relationships with community partners and the public.
• Working with department chairs to complete and submit documents to Clackamas ESD and C-TEC for annual Perkins reports, and CCC Business Office to reconcile Perkins expenditures and prepare annual report. Working with faculty, dean, and business office to ensure Perkins grant funds are appropriately spent by the deadline.
• Work with C-TEC, high schools, Clackamas ESD, and Timber Lake Job Corps Center to expand articulation agreements and partnerships and currently the Chair for the CC CTE Leaders.Assessment and Accreditation (15% of time)
• Assist in the development of division planning efforts in line with the college's strategic plan. Provide leadership and support in accomplishing accreditation, program review, and program assessment activities. Engage in best practice research and evidence-based analysis. Work collaboratively with colleagues throughout the division to complete unit planning, program assessment and accreditation reporting requirements.
• Work collaboratively with division colleagues to implement their assessment plans, programmatic accreditations, and institutional accreditation activities.
• In collaboration with colleagues, complete internal assessment and external accreditation reporting requirements.
• Work with TAPS faculty to create, align, and/or change program outcomes.
• Work with TAPS faculty and department chairs to use assessment data for unit planning and program improvement planning.
• Work with TAPS faculty to prepare self-assessments and other documents for initial and continued approval for programmatic accreditations. (EMT, CLA, Automotive services).
• Work with college deans, faculty, and staff to ensure adherence to NWCCU accreditation guidelines.
The education and/or work experience sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the cover letter/resume will not substitute for the completed application.
Master's degree; 1 year of relevant work experience, including management and supervisory experience. Equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the duties as described.
Demonstrated commitment to the philosophy and mission of a comprehensive community college.
Excellent verbal and written communication skills with the ability to relate well to diverse populations. Demonstrated ability to use computer information systems for data collection, reporting and analysis. Two years' leadership experience in postsecondary education with demonstrated collaborative, consensus-building skills.
PREFERRED EXPERIENCE AND TRAINING:
Teaching experience in a community college setting. Experience developing course curriculum and schedules. Experience in business and industry or with career and technical education. Demonstrated excellent interpersonal, communication and problem-solving skills combined with a collaborative work style. Experience in a team–based environment. Project management and problem-solving skills with the ability to analyze data to identify trends and needs. Demonstrated ability to relate to students, staff, and faculty of varied ethnicity, ages, backgrounds and abilities and a commitment to a culturally diverse environment.
Ability to secure and maintain a driver's license valid in the state of Oregon, or an acceptable alternative means of transportation.
Other Job Elements
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
PHYSICAL DEMANDS OF POSITION:
The incumbent typically works in an office environment and frequently (51-80%) uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.
The employee is frequently required to sit, talk or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 5 pounds regularly and may infrequently require moving materials up to 25 pounds.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The incumbent can be expected to have frequent on-call status and have occasional (21-50%) overtime and travel.
Directly responsible for the supervision of 3 FTE. Indirect responsibility shared with Dean for up to 160 full-time and part-time employees.
Reports to the Dean of Technology, Applied Sciences and Public Service.
Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs.It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws.
The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.
Persons having questions about equal opportunity and nondiscrimination should contact the dean of Human Resources for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Dean, Human Resources, Oregon City campus, 503-594-3300.
ADDITIONAL POSTING INSTRUCTIONS:
To apply for this position, you must submit:
• Completed online application
• Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position
• Current Resume
• Three (3) Letters of Recommendation
• Unofficial Transcripts
• Completed responses to the Supplemental Questions
Upon hire, candidate will be required to provide official transcripts for degrees earned, if applicable.
CCC only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.
For assistance with this, please email email@example.com. For technical assistance with your application, please call (855) 524-5627.
Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
REASONABLE ACCOMMODATION STATEMENT:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.
VETERAN'S PREFERENCE STATEMENT:
Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
• You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/
For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
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