Job Details

Placement Coordinator

Concordia University-Portland, Portland, Oregon

Job - Education

Close Date: 07/31/2019

University Mission: Concordia University is a Christian university preparing leaders for the transformation of society.
Department Mission: With Christ as our teacher, the College of Education prepares educators to serve diverse communities, promote moral leadership, demonstrate effective teaching skills, and encourage life-long learning.

Position Title: Placement Coordinator, Online MAT program
Department: College of Education
Reports To: Assistant Dean, Licensure Programs
FLSA Status: Exempt
Position Number: COE 027
Salary Grade: 4- Hiring range $44,000-$48,000
Primary Work Location: Portland Main Campus
Work Schedule: 40 hours per week; varies, will include weekends, after hours, and holidays
Employee Classification: 03 – Staff, Exempt, Full-time
EEO Classification: 25-9099
FTE: 1.0

Position Summary: The Placement Coordinator for the Online Master of Arts in Teaching (MAT) program manages and maintains the logistical aspects of licensure-related clinical experiences (placements) for the program by working collaboratively with the College of Education Placement Office, staff, and faculty to place candidates in clinical experiences. The Placement Coordinator secures the highest quality placements for candidates in K-12 classroom environments that meet licensing rules and seeks out qualified mentors who will help to optimize each candidates’ opportunity for learning. The Placement Coordinator serves as a knowledgeable and dependable liaison of the Placement Office by communicating in a professional, positive, and helpful manner with advisors, students, school teachers, principals, district administrators, university supervisors, and alumni.
Preference: Concordia University is a private, Christian university. Concordia University reserves the right to give preference in employment based on religion in order to further the Lutheran objectives of the University and the Lutheran Church-Missouri Synod.

Essential Duties and Responsibilities:
1. Placement Coordination- 60%
• Secure site-specific, regional placement opportunities for Online MAT candidates including but not limited to working directly with school districts to determine the number of placements, who gets placed where, and matching candidates to mentor teachers.
• Assist in establishing and maintaining formal partnerships with schools and districts.
• Assist in meeting the University’s contractual obligations to the school districts.
• Prepare district-required paperwork, as needed.
• Work with the Associate Director of Online MAT Program and other stakeholders to identify and track incoming student teacher candidates.
• Inform student teachers of the placement process through virtual meetings, orientations and correspondence.
• Guide student teachers through initial placement requirements (e.g. résumés, agreements, preferences.)
• Meet virtually with district and school personnel to support existing and future placement opportunities, as needed.
• Manage placement-related correspondence.
• Stay apprised of applicable regulations, rules, protocols and guidelines for placement practices, including updates through TSPC and other state licensure agencies.
• Train and coordinate with other Placement Coordinators, as needed.
• Mediate placement-related issues/difficulties that may arise. Advise the Assistant Dean, Licensure Programs of situations, which require action/intervention.
• Assist the College of Education directors or staff in tasks and activities as appropriate.
• Utilize and maintain various electronic documents and databases.

2. Cooperating Teacher/University Supervisor/Candidate Support- 30%
• Serve as a point of contact for candidates during clinical experiences.
• Serve as the primary point of contact for regional, site-specific cooperating teachers, university supervisors, and school administrators.
• Ensure that Placement Office messaging and customer service are presented in a consistent and professional manner.
• Assist Associate Director of Online MAT with planning and conducting various seminars, orientations, events, etc..
• Assist College of Education stakeholders in reviewing and responding to placement evaluations.
• Help to create and implement virtual student teacher and supervisor orientations.
• Coordinate virtual professional development seminars/training events for Online MAT candidates and supervisors.
• Mediate issues with candidates, cooperating teachers, and university supervisors that arise during clinical experiences.

3. External Outreach- 10%
• Keep abreast of happenings and trends in the education professional community, especially those which impact site-specific regional partnerships, district initiatives, etc.
• Coordinate with Placement staff to advertise job fairs and employment opportunities to students and alumni.
• Assist with virtual Consortium Assessment and Professional Day events.

Work Contacts: Contacts include COE admin/directors, faculty, staff, students, university supervisors, and community (school leaders, cooperating teachers) stakeholders on a regular basis.

Scope of Work: Activities and tasks support the operations of the College of Education and includes following standard operating procedures through course of work. May initiate actions in support of departmental operations. Requires knowledge of institution policies and practices. Work is subject to supervisory review.

Working Conditions: Office environment in elementary school setting.

Minimum Physical Requirements:
-Able to tolerate prolonged sitting and keyboarding.
-Able to participate in virtual meetings using available technology.
-Able to lift and carry 15 lbs. on an occasional basis.
-Able to use basic office equipment including phones, copiers, and computers.
-Able to lift, pull, grasp, stoop and reach within an office environment.

Minimum Education and Experience Requirements:
Earned Master’s degree in education or related field; knowledgeable about best practices in clinical experiences for education.
3-5 years of demonstrated leadership experience, coordination experience, and/or K-12 experience. Experience working within a higher education environment preferred.

Minimum Requirements (Knowledge, Skills and Abilities):
Demonstrates excellent organizational and problem-solving skills; outcome-oriented.
Able to build rapport and provide support to stakeholders from a distance (remote).
Highly productive and self-motivated with minimal supervision.
Able to maintain confidentiality and handle private information with discretion, tact, and good judgement.
Excellent oral and written communication skills.
Highly proficient with technology, including experience with Microsoft Office Suite including Word, Excel, MS Teams, Access, PowerPoint, and Outlook .
Adept at virtual communication; seeks out and utilizes innovative technological approaches.
Able to enter data in a database in an accurate and timely manner; able to readily learn to use existing administrative software including Banner, Blackboard, and TaskStream.
Able to build cooperative and collaborative working relationships within and among a wide range of constituencies.
Demonstrates a commitment to diversity, equity, and inclusion throughout the course of work duties.

Post-offer, Pre-Employment Screening Requirements:
Successfully pass a criminal background check that meets Oregon public schools requirements.

Attitude and Demeanor of all Concordia University Employees:
Publicly support the mission of Concordia University.
Communicate effectively with warmth, sensitivity, and understanding as s/he deals with administrative colleagues, teachers, students, parents, faculty, college personnel and program associates.
Work as a team member in a professional environment.
Possess a “service attitude” (willingness to be flexible to meet the demands of the college and/or department).
Maintains a professional appearance and demeanor at all times.

Complete details: