Post Date: 11/21/2018
Close Date: 12/15/2018
This recruitment will be used to fill one full-time Accountant I position for the Agricultural Sciences and Marine Sciences Business Center at Oregon State University (OSU).
The Agricultural Sciences and Marine Sciences Business Center is responsible for providing financial and administrative services to the College of Agricultural Sciences and the Hatfield Marine Science Center. This position plays a critical role by providing fiscal analysis, projections, interpretation of policy, budget management, planning and review of all financial aspects to support multiple units in the AMBC.
Accounting and Reporting 60%:
Provides analysis and interpretation of accounting records for all state, grants and contacts, and foundation funds; prepares monthly financial statements for Department Head and Principal Investigators (PI). This involves compiling and maintaining detailed records using activity codes to identify PIs and specific projects; reconciling and auditing accounts for foundation, grants and contracts, and state funds including reserves and carryover funds.
Verifies and audits indexes, track errors and process corrections, allocates costs appropriately; informs department head and PIs of current and projected status of accounts, terms and conditions of the grant/contract award and ensures expenditure compliance over the duration of the award period or state fiscal year.
Initiates and processes labor distributions based on budget allocations and Department Head/PI requests. Monitors and reviews all payroll distributions and makes adjustments/corrections as needed.
Sets up and monitors cost share and ensures that obligations are met.
Tracks and coordinates allocation of funds from college, other units on campus, and special project allocations such as Building Use Credits (BUC) and Research Equipment Reserve Fund (RERF).
Identifies and tracks problems; taking appropriate action to solve problems.
Extracts financial data and reports from the University’s financial information systems.
Approves purchasing and accounts payable transactions in Banner and BennyBuy. Reviews invoices, checks for Budget Authority and appropriateness to index, verifies account codes and availability of funds.
Interprets and answers policy related questions. Provides guidance and consultation regarding grant, Agricultural Research Foundation (ARF), Oregon State University Foundation (OSUF), Oregon State University (OSU) and Business Center policies. Clarifies rules and regulations, explains allowable and unallowable costs.
Completes fiscal year end closing activities to ensure proper closing of the books and meet year end deadlines.
Participates in Business Center initiatives to improve accounting and reporting processes.
Prepares department beginning budgets; monitors and analyzes budget; forecasts revenue including income from Extended Campus, Summer Session, Returned Overhead, Course Fees, Internal and External Fees, and Agricultural Experiment Station program income; Analyzes and budgets funds for personnel, Other Payroll Expenses (OPE), services and supplies and special projects.
Assists PIs with budget projections and budget proposals for Grants, Contract and other agreements using knowledge of current salary rates, OPE, tuition and indirect cost rates. Advises Department head and PIs of cost share requirements on grant proposals.
Processes necessary paperwork for routing proposals, Memoranda of Understanding (MOU) and service agreements.
Anticipates and processes budget changes throughout the fiscal year. Analyzes fund balances to budget for compliance or variance.
Provides current and historical budget, revenue and expenditure data.
Collaborates with college budget analysts to ensure documentation and understanding of college funding commitments to the department.
Inputs new hire job forms, salary increases, job changes (FTE increases, decreases, labor distributions, etc.) for faculty, staff, and graduate and undergraduate student workers. Inputs required tax deduction and/or checks W-4 forms for accuracy and transmits payroll forms to Central Payroll.
Calculates pay on late job forms, or early terminations and prepares the
appropriate pay request form and transmits to Central Payroll. Reviews Nolij Payroll trays and take appropriate action. Assists AMBC Payroll Accountant and serves as backup to other AMBC staff with payroll duties.
Prepares and submits purchase requisitions for capital equipment and Personal/Professional Services Contracts as requested by Department Head and Project leaders by working closely with them to meet their needs.
Coordinates with Procurement and Contract Services (PACs) to acquire the best price, monitors purchasing process and timely arrival of goods/services to meet research and instruction needs.
Reviews and corrects Personnel Activity Reports (PAR); coordinates with department office manager for timely return of reports.
Other Miscellaneous Duties 5%:
Provides back up support for other accountants in the Business Center for invoice approvals and other financial activities.
Performs miscellaneous duties as requested by Business Center managers, Department Head or Principal Investigators.
Performs other Business Center tasks and duties as assigned by Supervisor.
Participates in training and professional development activities.
Complete details: https://jobs.oregonstate.edu/postings/69433