Job Details

Coordinator, Events (Part-time)

Portland Business Alliance, Portland, OR

Job - Non-Profit

Close Date: 04/26/2019

Portland Business Alliance
POSITION DESCRIPTION


POSITION: Coordinator, Events
DEPARTMENT: Member Services
REPORTS TO: Director, Events & Sponsorships
CLASSIFICATION: Nonexempt, Part-time

SUMMARY
The Events Coordinator is responsible for planning, coordinating and executing monthly networking and educational events. This position assists the Member Services team with event related administrative tasks, as well as sponsor and day of event logistics. This position requires extensive contact with members and prospective members and the ability to develop and foster relationships and communicate on a professional level.

ESSENTIAL FUNCTIONS
• Works with Member Services team to recruit member organizations to host monthly networking events
• Works with host organizations to ensure all host guidelines are met
• Coordinate speakers and panelists
• Collaborates with Communications team to promote all events
o Confirm social media promotion
o Ensure scripts and speakers are confirmed
• Works with Senior Event Coordinator to activate online registration
o Ensure all details are up to date and accurate from the host company
• Manages project coordination through project management software
• Attends each event and executes all day of logistics onsite
o Includes transporting all necessary supplies, arriving early for set-up, and staying for clean-up
o Manage details with all speakers including information collection and conference calls
• Updates member database as needed
• Provides excellent customer service to both internal and external customers
• Maintains and cultivates positive relationships with members, staff and leadership

NON-ESSENTIAL WORK FUNCTIONS
• Provides feedback on procedures and processes within the Alliance
• Works cooperatively with related organizations and other members of the community
• Other duties as assigned


KNOWLEDGE, SKILLS, AND ABILITIES
• Ability to understand and operationalize Alliance mission, vision, values and strategic goals
• Strong customer service skills
• Ability to multitask and handle pressure under strict deadlines
• Familiarity with databases and project management software
• Ability to use hands, voice, sight and hearing freely and unencumbered
• Ability to stand, walk, sit and drive a car
• Flexible work hours before and after regular work hours

SUPERVISORY RESPONSIBILITIES
None

MINIMUM QUALIFICATIONS
• High school diploma or equivalent required; Associate degree preferred
• At least 2 years of demonstrated event coordination experience
• Demonstrated project coordination experience
• Demonstrated relationship management and customer service skills
• Ability to multi-task in a fast-paced environment
• Demonstrated success in meeting deadlines
• Strong verbal and written communication skills
• Demonstrated ability to accurately maintain and update databases
• Competency in MS Office, especially Word, Outlook, and Excel
• Competency with member or customer databases and project management software preferred
• Valid and insurable driver’s license and reliable transportation to travel to and from Alliance events

WORKING CONDITIONS
• The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee may be required to push, pull, lift, and/or carry up to 30 pounds.
• The noise level in the work environment is usually quiet and, at all times is within safe OSHA decibel constraints.

The Portland Business Alliance is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of age, color, disability, gender, gender identity, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

Submit cover letter and resume to Nnenna Lewis at careers@portlandalliance.com