Job Details

Project Coordinator

Lewis & Clark College, Portland, OR

Job - Education

Close Date: 04/30/2019

Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Purpose
Founded in 2000, the National Crime Victim Law Institute (NCVLI) is a 501(c)(3) nonprofit educational and legal institute located at Lewis & Clark Law School in downtown Portland offices. NCVLI’s mission is to actively promote balance and fairness in the justice system through crime victim centered legal advocacy, education, and resource sharing. We promote crime victims’ rights in criminal, civil, military and administrative justice systems nationwide through litigation (in the form of amicus curiae, occasional direct representation, and legal technical assistance); education through publications and trainings (both in-person and technology-assisted); and public policy development. NCVLI is funded primarily by government grants and contracts, and this is a grant funded position, the continuation of which is dependent upon renewal of funding. For more information about NCVLI, visit the website: Under the direction of NCVLI’s Project Director, the Project Coordinator will coordinate the full life cycle of grants as outlined in the project proposal, comply with grant reporting requirements, collaborate with NCVLI staff to administer grant funds, ensure timely and complete implementation of proposed activities, data collection and reporting, and coordinate collaboration amongst subrecipients. In this role, the Project Coordinator will be responsible for compliance with funding agency requirements and regulations, College policies and applicable laws; fulfillment of contract terms and conditions; and securing post-award contract amendments and invoicing. Additionally, the major purposes of this position are to independently and under the guidance of the Project Director: coordinate with programmatic staff to meet grant deliverables by NCVLI and subgrantees; collect grant reporting data; prepare progress reports to funding agencies; and coordinate and oversee subgrantee compliance activities. The Project Coordinator will be a mission-focused, process-minded and detail-oriented collaborator. This position includes internal and external functions and duties. Lewis & Clark College will conduct background checks on the finalist(s) following a conditional offer of employment. Lewis & Clark College is an equal opportunity employer.

What You'll Do

* Coordinates all aspects of grant project to ensure compliance with contract requirements and ensure on-time achievement of deliverables.
* Schedules and facilitates regular meetings with NCVLI staff and subgrantees.
* In coordination with Project Director, provides interfacing communication and responses to subgrantees, contractors and partners when required and build relationships.
* Assists with building capability to carryout increasingly complex contract and grant management duties, including government contracting.
* Monitors subgrantee and contractor activities with a focus on cost management, and schedule.
* Coordinates with internal stakeholders as necessary to support contract and grant management functions.

* In collaboration with Project Director, establishes and maintains data integrity across grant management tracking and financial systems and works to identify efficiencies.
* Compiles compliance and program reports to governmental agencies, investors and funders resulting from grant awards.
* Oversees grant/contract status to ensure progress toward completion and required procedural steps are completed fully and in a timely manner.

* Maintains primary grant, subgrantee, contractor and trainer contract files.
* Coordinates with subgrantees to ensure accuracy and compliance with contracts.
* Distributes appropriate forms for contracts and agreements and ensures all are fully compliant with institutional, federal, state, and local policies and regulations.
* Organizes receipt of all invoices and requests for reimbursement from subgrantees and contractors.
* Promotes stewardship of awards by supporting Project Director’s monitoring of expenditures.

* Works closely with all staff to advance NCVLI’s mission and ensure all projects are programmatically sound, well-managed, timely implemented and enhance the rights of diverse victim populations, including those who have been historically under- or unserved.
* Others duties as assigned by Executive Director or Project Director.

Must Haves
* A four-year bachelor’s degree with college course work in accounting, business administration, public administration or a closely related field.
* Two (2) years of experience directly related to contract management, grant coordination, project management, administrative duties, and/or provision of technical assistance, preferably in a nonprofit environment.
* Experience monitoring the use of federal and non-federal grant funds and/or negotiating and administering public or private service contracts.
* Skilled at reading, analyzing and applying complex government regulations and policies.
* Excellent writing, customer service and communication skills.
* Detail-oriented professional with proven organizational skills to maintain, prepare and submit a variety of reports with attention to detail within deadlines in a fast-paced environment.
* Highly proficient in maintenance of grants and contracts in legal or nonprofit setting.
* Advanced knowledge of multiple software applications including Adobe Acrobat and Microsoft Office Suite (e.g., Word, Excel, PowerPoint).
* Experience working with or in diverse communities.
* Demonstrated ability to work as part of a team to advance organizational mission and voice and to perform a variety of duties as needed in the organization.

Nice to Haves
* Advanced business degree (JD/MBA) preferred.
* At least five (5) years of work experience in related fields of contracts and grant management (experience specifically with federal contracts and/or grants preferred).
* Additional experience in managing complex, multi-year grant awards and budgets upwards of $7M.
* Experienced with multiple grant submission websites and forms (e.g., U.S. Department of Justice, Office for Victims of Crime and Office on Violence Against Women,)
* Experienced managing Federal, State, County, City and/or other jurisdictions’ contracts and grants, preferred.
* Project management certification.
* Familiarity with and experience in a nonprofit or legal environment is highly desirable.
* Experience in team/group development and process and program evaluation.
* Bilingual.

Work Schedule
* 37.5 hours per week
* Benefits Eligible: Yes

Pay Rate
* Commensurate with experience

Physical Requirements
* The job works primarily at a desk or is otherwise involved in activities requiring little lifting, climbing or working in tiring positions
* Bending, standing, driving, sitting, grasping/gripping, pinching/squeezing, reaching, pushing/pulling, repetitive hand movements (e.g., typing), seeing, talking, hearing

The College explicitly acknowledges and affirms its conviction that diversity with respect to race, ethnicity, national origin, socio-economic background, religious orientation or spirituality, physical or sensory disability, gender, and sexual orientation on the Lewis & Clark campus provides an educational benefit for all students that can be realized only if students and education professionals from diverse backgrounds are present in significant numbers within our learning community. In creating and sustaining such a community, we engage, to the extent possible, in practices that will ensure a high degree of diversity on our campus, simultaneously meeting the highest standards of academic excellence of which we are capable.

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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