Job Details

CONTRACTS COORDINATOR

Portland YouthBuilders, 4816 SE 92nd Ave, Portland, OR 97266

Job - Non-Profit

Close Date: 09/13/2019

PORTLAND YOUTHBUILDERS
Portland YouthBuilders (PYB) is a two year alternative high school and job training program with the mission to support low-income young adults, ages 17-24, who are committed to changing their lives to become self-sufficient, contributing members of the workforce and their community. At PYB, students complete high school with a GED or diploma and develop marketable employment skills by learning to build affordable housing from the ground up or learning to refurbish computers and teach basic technology classes in the community.

PYB is deeply committed to continuously working to make our organization a more equitable and just place for both students and staff. As it is written in our equity statement: At PYB, we believe that communities are strengthened when diversity is honored. We believe we have a responsibility to interrupt and confront inequity. At PYB, we commit to continuously reflect and challenge the ways in which we, as a community, and as individuals, perpetuate inequity. It is not only vital to our students’ success but essential to our purpose.


POSITION SUMMARY

This position works to ensure that the agency is in compliance with all funder and related contract requirements, performing a wide variety of program and administrative support tasks related to contract management and reporting, data entry and analysis, and organizational accountability to funders. We are seeking someone with strong analytical, time management, and communication skills. The ideal candidate will be committed to educational equity and inspired by supporting young men and women from diverse backgrounds who are transforming their lives through learning and service.
Responsibilities:
• Manage contracts and reports with local, federal, and other funders, and communicate outcomes to all stakeholders;
• Maintain accurate and up-to-date data and statistics for program evaluation and reporting purposes;
• Ensure timely submission of data and reports according to established timelines.
• Respond promptly to data analysis requests as they arise;
• Perform routine internal database maintenance and management;
• Ensure program services and policies are in alignment with contract requirements;
• Collaborate with program staff to plan, track, and report student and graduate outcomes;
• Build and maintain relationships with local and federal funders;
• Help oversee an AmeriCorps program and coordinate with staff to ensure compliance with AmeriCorps regulations;
• Design administrative systems, organizational policies and procedures;
• Create and maintain orderly and up-to-date hard copy and computerized student and contract files;
• Perform duties as assigned to support organizational success.


QUALIFYING KNOWLEDGE, SKILLS, AND EXPERIENCE

• Knowledge: Significant knowledge and aptitude for office technology required. Strong knowledge of applications such as Microsoft Word, Excel, PowerPoint, Outlook, and familiarity with the use of databases such as Microsoft Access and FileMaker.
• Education/Work Experience: Bachelor’s degree or equivalent experience required; experience or course work in data analysis and data management preferred. Contract compliance experience ideal. Preference given to candidates with demonstrated database and contract management experience.
• Skills/Abilities: Able to handle multiple tasks, identify priorities, operate under tight timelines, think strategically, analyze and work with data, and develop high quality documents. Strong problem solving, organizational, writing, and communication skills required. Must have great attention to detail, discretion, and a high level of accuracy and precision.
• Valid Oregon Driver’s License required
• Successful completion of criminal background check and drug testing required.

Compensation & Benefits:
Reports to: Contracts Manager
Compensation: $44,000 - $48,000
Schedule/FTE: This is a .75FTE to full-time position, 30-40 hours/week. Work hours are Monday – Friday. Scheduling consideration will be given to the successful candidate’s preference.
Employment Status: Part-Time or Full-Time, Exempt
Benefits: 7 weeks paid vacation during school closures (4 weeks, typically in July; 2 weeks in December; 1 week at Spring Break), prorated in first year based on length of service; most state recognized holidays paid, plus 1 personal day per month; $650 per month contribution to cafeteria plan for health care benefits and/or retirement savings; dynamic environment with great team of students and staff.

APPLICATION INSTRUCTIONS
Thank you for your interest in joining the staff at Portland YouthBuilders. We offer a thoughtful selection process designed to give strong candidates multiple opportunities to demonstrate their skills and abilities.
Our selection process entails:
1. Application
• Cover letter
• Resume
2. Interviews - You will be asked to meet with our hiring team for 1-3 interviews. The first interview may be a short phone conversation followed by in-person interview(s). You are encouraged to ask us any questions about the position and PYB at this time.
3. Reference Checks

Please email your application (cover letter and resume) to Mary Hegel, Contracts Manager at mary.hegel@pybpdx.org. We will be reviewing applications as they come in until the position is filled. Please send your cover letter and resume as attachments (Word or PDF).
Portland YouthBuilders’ mission connects us to people and communities across Portland. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, color, sex, sexual orientation, age, religion, creed, marital status, national origin, political affiliation, disability, veteran status, or any other classifications applicable by law. Portland YouthBuilders is committed to the diversity of our people, programs and services. The organization acts affirmatively in the employment and advancement of qualified people of color. Auxiliary aids and services are available upon request to individuals with disabilities. TTY1-800-735-2900
PYB employees and volunteers must successfully complete a criminal background and drug test check prior to work. Portland YouthBuilders is a Drug Free Workplace and adheres to the requirements of the Drug Free Workplace Act. Portland YouthBuilders’ students and staff are subject to random drug tests.
o This project was funded in part (25%) by a grant awarded under the YouthBuild Initiative in the amount of $1,100,000 as implemented by the U.S. Department of Labor’s Employment and Training Administration.
o This program financed in part with funds provided through Worksystems, Inc. from the U.S. Department of Labor, the City of Portland, and the Department of Housing and Urban Development.
o PYB is an AmeriCorps program and students who are AmeriCorps members are eligible for an education award.

Complete details: http://pybpdx.org/about/career-opportunities