Post Date: 10/03/2019
Close Date: 10/14/2019
The City of Portland's Office of Management and Finance Division of Asset Management Facilities Services is seeking a Building Operations Coordinator to join our team.
Facilities Services manages over 4 million square feet of City owned assets valued at over $500 million with an annual operating budget of over $14 million dollars. Assets that Facilities manage include office buildings, historic properties, police and other 24-hour emergency services facilities, telecommunications sites, parking garages, maintenance facilities, warehouses, and the newly renovated Portland Building. Facilities Services includes Dispatcher/Schedulers, Maintenance Technicians, Utility Workers, Program Specialists, Project Managers, Engineers, and Operations Managers, all under the direction of the Facilities Services Manager.
Under the general direction of the Facilities Operations and Maintenance Manager, the Building Operations Coordinator provides for safe and energy-efficient facilities through the oversight of several programs which interface directly with building occupants and users, including: Furniture, Meeting Rooms and Amenities, Event Management, and Occupant Relations. The Building Operations Coordinator will direct the work of Facilities Services maintenance staff and contractors to complete occupant service requests. The Building Operations Coordinator works with service providers to ensure the contracted scope of work is completed on time, according to the prescribed service levels, and in compliance with federal, state, local laws, codes, regulations, and policies. This position is responsible for contract administration and assists with the development of RFPs and contract terms including scope of work, levels of service, and performance standards. The Building Operations Coordinator will coordinate, oversee, and inspect contracted work and services, review and approve purchase orders and invoices, and manage vendor relationships for assigned programs. This position will communicate and collaborate with tenants, staff, and other stakeholders with respect to these programs and building operations.