Job Details

Human Resources Generalist

Open School, Portland, OR

Job - Non-Profit

Close Date: 06/15/2019

POSITION TITLE: Human Resources Generalist
DEPARTMENT: Administration
REPORTS TO: Director of Finance and Operations
FLSA STATUS: Non-exempt, full-time
STARTING SALARY RANGE: $21.45 - $23.85 per hour (DOE) and full benefits
CLOSING DATE: Open until filled

The mission of Open School is to develop connection, capability, and confidence in disconnected youth through relationship-based, quality learning experiences that result in their academic, personal, and community success. We encourage you to explore our website at

At Open School we recognize that there is an historic and persistent achievement gap between white students and students of color; closing that achievement gap while raising the achievement of all students is a top priority of our organization. Race must cease to be a reliable predictor of students’ achievement and success. In order to achieve this goal, we are committed to creating and fostering racial diversity at every level of our organization including but not limited to staff, students, and leadership.

Open School East is a partnership between Open School, the University of Portland School of Education, Centennial School District, David Douglas School District, Gresham Barlow School District, Parkrose School District, Reynolds School District and Portland Public Schools. Over 80% of our students are low-income, and over 60% are youth of color. All teachers and staff at Open School are committed to developing strong relationships with students, to know them individuals, and to advocate for their success in middle school, high school and in their post-secondary endeavors. Teaching at Open School must be relationship-based and culturally responsive.

Open School believes that each staff member makes a significant contribution to its success. That contribution should not be limited by the assigned responsibilities outlined below. This position description is designed to outline primary duties, qualifications and job conditions, but not limit the staff person nor the organization to just the work identified. It is our expectation that each staff member will offer his/her services and ideas wherever and whenever necessary to ensure the success of our endeavors.

Please email a cover letter and résumé to Please reference position number 2019-06 in the subject line.

We are an equal opportunity employer and do not discriminate in any aspect of employment on the basis of race, color, gender, sexual orientation, age, religion, marital status, national and ethnic origin, political affiliation, disability, veteran status, or any other legally protected status in accordance with the requirements of local, state, and federal law.

The Human Resources Generalist is responsible for organizing, implementing, and integrating the delivery of comprehensive agency-wide human resources management programs in alignment with the strategic human resources goals of the Director of Finance and Operations; process bi-weekly payroll; provides expert professional assistance and guidance to managers and supervisors on human resources, employee relations and organizational development; consults and partners with employees at all levels on development and organization change to achieve agency-wide specific human resources goals and objectives; and performs related duties as assigned.

Systems, Policies and Procedures Duties:
• Manage systems which assist supervisors to better perform their jobs through: staffing plans, recruiting and hiring methods, supervision, and performance evaluation.
• Manage employee personnel files and confidential data.
• Assist the Finance Coordinator and the Director of Finance and Operations in evaluating payroll procedures and make recommendations to improve payroll processing performance.
• Serve as point of contact with the payroll and HR system to ensure system is maintained and to ensure accuracy and legal compliance for payroll draws, wage garnishments, employee benefit deductions, and paid time off.

Recruitment Process Duties:
• Oversee and ensure hiring practices support equal opportunity regulations and achieve diversity goals in recruitment of candidates.
• Maintain consistent guidelines and processes for recruitment, interviewing, evaluation, and selection of candidates.
• Ensure best-practices for background and reference checks as required by school districts’ policies and Oregon Department of Education.
• Collaborate with supervisors to efficiently process new hires, provide orientation and follow-up on new employee on-boarding.
• Support supervisors in new hire introductory period goal setting and performance review.
• Develop and maintain consistent job description and job posting content and format, ensuring alignment of compensation, legal requirements, and job requirements.
• Manage all job postings and compile applicant materials for hiring supervisor/manager.

Employee Relations Duties:
• Counsel employees and coach supervisors on employee relations and performance issues.
• Oversee the performance management and evaluation process to improve communication to employees about their performance and execution of a pay for performance weighted system.
• Manage employee leave, worker’s compensation, and unemployment claims.
• Manage employee termination processing through: process of notifications, COBRA, exit interview, and processing of termination paperwork.

Payroll Duties:
• Create profiles for new employees in the payroll system.
• Updates benefit and payroll information (pay rates, health care, disability plan, flex spending, and retirement) for new hires and current employees, as necessary.
• Proactively communicate due dates, timesheet templates, coding requirements, and updates to appropriate staff members for each payroll cycle.
• Follow up with supervisors and individual employees to ensure compliance of time sheet tracking with both federal government contract requirements and wage and hour laws.
• Enter and review work hours submitted, accuracy of program and fund coding, pay rates, and submission of payroll.
• Create retirement contribution reports and upload data to plan administrators.

Benefits Duties:
• Evaluate and administer employee benefit plans: medical, dental, retirement plan 403(b), Life insurance and AD&D, short/long term disability, flexible spending account, and employee assistance program.
• Coordinate vendor communications, monthly account reconciliation, and new benefit research.
• Manage and oversee the benefit eligibility process.
• Educate employees on benefits, conduct open-enrollment meetings, respond to employee benefit questions and collaborate with vendors to resolve issues.
• Manage Benefits Portal as administrator and assist employees with entering and managing their employee benefits.

Compensation Duties:
• Provide guidance to develop competitive and equitable compensation programs.
• Provide analysis, recommendations for compensation methods, including market analysis, external salary surveys, research competitor compensation and develop summary for Leadership review.

Training and Professional Development Duties:
• Provide tools, training and direct oversight to assist supervisors in the application of Human Resources policies, and procedures and supervisor manual.
• Identify needs and provide supervisor training (e.g. wage and hour, supervision, recruitment, performance management, harassment policies, drug and alcohol, and conflict resolution).

Bachelor’s degree from four-year college or university with a major in business administration, management, human resources, psychology or a closely related field and three (3) years of experience working within a human resources field, preferably with experience working effectively with multi-ethnic community, constituency, and staff; and/or equivalent combination of education and experience.

Excellent interpersonal skills and ability to be collaborative and work with a diverse population to solve problems and provide high quality customer service.

Ability to work on numerous projects concurrently while achieving results and meeting deadlines with a positive attitude and professional demeanor. Superior oral and written communication skills with diverse populations and levels of management.

Thorough hands-on experience of the principles of human resource management. Demonstrated knowledge of: current State and Federal laws and regulations pertaining to EEO, ADA, OFLA/FMLA, workers’ compensation, employee benefits, and personnel administration; principles and concepts of job evaluation systems and compensation practices and recruitment and selection procedures and processes.

Demonstrated ability to effectively facilitate the resolution of conflicts, fostering compromise and cooperation among conflicting groups; work with and direct a diverse group of people and parties that may have divergent needs and interests; organized, detail oriented with ability to think critically.

Inspire others with shared vision; enthusiastic and flexible in working with a fast-paced organization with extensive accountabilities and communications needs.

Handle confidential matters with a high level of integrity and discretion.

Bilingual is preferred, especially Spanish.

First Aid/CPR certified preferred. Must successfully pass Oregon Department of Education fingerprint-based criminal history verification background check.

Complete details: