Post Date: 04/08/2019
Close Date: 04/28/2019
Pay Range and Position Type: $50,000 - $54,000. This salaried position is not eligible for overtime.
Multnomah County, the most populous county in Oregon, is home to approximately 766,135 residents and responsible for providing a wide array of services to our diverse communities in an equitable and inclusive way. One of the keys to effective government is creating pathways for our diverse community to impact what we do and let us know what their priorities and needs are. At the County, we operate to foster safety, trust and belonging for our community throughout the work, services, and programs we provide.
Multnomah County’s Office of Community Involvement is committed to helping inform and involve communities in the processes that shape county policies, budgets and programs. As the Community Involvement Coordinator, you will support community members to participate on advisory groups, provide input on county policies, and volunteer with county programs. Specifically, you’ll support the Community Involvement Committee (CIC) and Community Budget Advisory Committees (CBACs) so that committee members are able to contribute to their greatest potential and fulfill their responsibilities as appropriate. You will work with committees to elevate a diverse range of community voices into county decision making, promote opportunities for community engagement, and support the removal of barriers to civic participation.
Additionally, you’ll act as the first point of contact for volunteer interest and outreach in community involvement programs. This will include recruiting diverse prospective volunteers, attending community events, conducting outreach, and facilitation of volunteer briefings and trainings. You will continuously work to identify and implement strategies to reduce barriers for volunteers to participate. Additionally, you will coordinate the annual Multnomah County Volunteer Awards, including event logistics, writing press releases, biographies, and contacting recipients or nominating parties. And while you will work typical office hours a majority of the time, some meetings or events may require commitments in the evenings and/or weekends.
Job responsibilities in this role will include:
Staff CIC and CBAC meetings, develop meeting agendas, prepare meeting materials, and provide logistical and facilitation support.
Conduct annual reviews to identify gaps in committee representation to ensure advisory committees are inclusive and reflective of our diverse population. Bring forward recommendations to remove barriers to participation and culturally responsive outreach practices specific to populations who are not represented.
Lead well organized committee recruitment process and ongoing prospecting for new committee members.
Manage day-to-day business of the CIC, monitor projects and tasks, schedule trainings, events, and other activities.
Conduct research on Multnomah County and other jurisdictions as needed for community committees; prepare documents, reports, and briefings.
Respond to questions and inquiries (via email, phone, or in person visits) of community members interested in volunteering in community programs.
Coordinate the annual Multnomah County Volunteer Awards.
Maintain volunteer membership database and an online calendar of events.
Manage general office administration, including ordering, purchasing, billing, travel, reimbursement, and invoice payments for the office.
Support the office’s communication needs, including social media presence and copy editing.
This position requires some evening and weekend work.
Ideal Candidate Profile:
Equity Driven - You are familiar with using an equity or racial justice lens in decision making processes. You have experience facilitating and engaging in conversations about race, social justice, economic mobility and/or other intersectional experiences that play a critical role in engaging a diverse community.
People-Focused - You love working with people and are committed to public service. You’re able to establish and maintain cooperative working relationships with people from diverse backgrounds, including internal and external senior leadership, as well as residents throughout Multnomah County.
Creative Self Starter - You are able to identify problems, take a solution-oriented approach, and put into action creative new strategies for success. You’re able to navigate complex administrative systems with ease and minimal direction.
Communication - You have excellent verbal and written skills and are able to interact with others with diplomacy and tact. You have experience in public speaking and facilitating large group discussions.
Organized Multi-tasker - You know how to multitask, prioritize, and develop workflow and processes. You have project management skills and have a method to ensure important things get done in a timely manner.
Excellent Technology Skills - You also have a high level of technological proficiency and are able to navigate new systems with ease. You’re proficient in Microsoft Office (Word, Excel) and Google Applications (Docs, Forms, Sheets), and ideally are familiar with content management and database systems.
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Equivalent completion of the 12th grade.
Two (2) years of paid or unpaid experience in group facilitation that includes staffing meetings, developing meeting materials, and event logistical coordination.
One (1) year of volunteer management or community outreach experience.
Experience working with diverse populations and creating safe, inclusive environments while navigating difficult community-led conversations surrounding racial and social justice.
Understanding of the role of community in local government policy development.
Ability to establish and maintain culturally effective working relations with individuals from various groups and backgrounds.
Critical and strategic thinking skills, with strong organizational skills.
The ability to work under tight deadlines and manage multiple competing priorities.
Effective communication skills, including public speaking and facilitation experience.
A valid driver’s license.
Preferred Qualifications/Transferable Skills*:
High level of technical capacity, including experience using and maintaining databases.
Ability to present proposals and recommendations clearly, logically and persuasively in meetings and before internal and external groups.
Ability to exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
Experience in social media communication and maintaining website content and information resources.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
Screening and Evaluation:
Application Packet: The application packet consists of the following documents. Please ensure that you upload these documents in your online application.
A completed online application
An uploaded resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, the number of employees under your supervision.
An uploaded cover letter that expands on your resume and addresses:
The ways that your personal and professional experience supports your qualifications for this role.
An example of a time when you had to manage a difficult conversation surrounding an equity/social justice issue.
Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials will be scored and determine your eligibility to advance in this recruitment process.
The Selection Process and Timeline: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows with the tentative dates below. The selection process and timeline is subject to change.
Week of April 29th - Initial review of minimum qualifications. We may do an additional preferred review to identify those highest qualified.
Week of May 6th - Supplemental questions will be sent out to qualifying applicants.
May 29th & May 30th - Panel Interviews
June 10th - Finalist interviews and professional reference checks
July 22nd - Anticipated start date