Job Details

Rental Coordinator

Camp Fire Columbia, Portland and Sandy

Job - Non-Profit

Close Date: 09/30/2019

Position Overview:

Camp Namanu offers many adventures from Resident Summer Camp, Family Camps and Rental opportunities at our 552 acre location. This position is a part-time year round role responsible for creating, arranging, scheduling, staffing and supporting the rental opportunities at Camp Namanu to include outdoor school, retreats, team building on our ropes course, alumni weekends, family reunions, events, and other Camp Fire programming. The Camp Namanu Rental Coordinator is often the first point of contact for folks interested in having their own events at Camp Namanu, and provides a high level of customer service and hospitality. As the Rental Coordinator, you will work with people to help promote our facilities and opportunities, Schedule events, gives tours of the property and acts as the point person for our renters. You will also work with rental support staff and volunteers, to help staff certain events to ensure a great experience for our Families and Renters. This position will work closely with the Camp Namanu team to ensure all information is correct to ensure a positive experience for all Families and Renters.

Essential Duties & Responsibilities:

Management of aspects of the facility rental program including sales, marketing, scheduling, coordinating, supporting, and contracting.
Provide a high level of hospitality and customer service.
Provides tours, information, and coordination prior to rental events.
Serves as, or provides, onsite staff support during events to ensure the safe and proper use of the site and facilities.
Organizes staffing, supplies and materials in support of rental groups.
General Job Duties:

In cooperation with Asst. Director of Programs and Facilities, ensures safe and proper use of the site and facilities by rental groups.
Provides a safety briefing, and ensures rental groups understand and comply with all site and facility rules and regulations.
Assists in management of policies, procedures, and standards for rentals.
Assists in developing a cleaning and organizational system for camp buildings and grounds.
Assists with marketing rental opportunities.
Works with communications staff to promote Camp Namanu and its amenities through various media outlets including social media (Facebook, websites).
Assists with preparation of marketing materials such as brochures, flyers, and giveaways.
Attends promotional events and fairs to promote Camp Namanu.
Evaluates all aspects of rental programs to ensure effectiveness and to recommend and implement changes.
Travels to Sandy, OR (Camp Namanu) and also infrequently travels out-of-the-area which may include overnight stays.
Ensures policies and practices are followed that lead to safe and successful program experiences for all participants and staff/volunteers.
Acts as a role model for enjoyment, integrity and dedication in the work of Camp Fire… we are in it for the kids!
Supports the mission, purpose and leadership of Camp Fire and projects a positive image of Camp Fire.
Attends Camp Fire meetings and events, as required.
Maintains punctual, regular and predictable attendance.
Works collaboratively in a team environment with a spirit of cooperation.
Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, volunteers, parents, and contractors; including the ability to communicate effectively and remain calm and courteous under pressure.
Education and/or Experience:

Associate's degree or equivalent from two-year college or technical school in Business, Recreation, Communication, or a related field; or three to five years related experience and/or training; or equivalent combination of education and experience.
Proven track record with program and business development, creation and implementation of outdoor education, and camp programs and training experience is a big bonus.
Ability to read and interpret documents such as policy and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Culturally competent and responsive with a strong understanding of and/or willingness to learn about diverse cultures and communities
High level of creativity, energy, organization, self-motivation, empathy, and patience
Ability to prioritize multiple tasks, manage time and stress levels, and proactively solve problems
Open to receiving feedback and making ongoing adjustments
Ability to work in teams and independently
Bi-lingual and/or multi-lingual encouraged to apply.
Certificates, Licenses, Registrations:

This position requires a valid Oregon Food Handler’s card, First Aid & CPR certification, and a valid insurable Driver’s License.

Why Camp Fire Columbia is a great place to work:

We are a community based nonprofit organization with a mission to build caring confident youth and future leaders.
Camp Fire partners with local schools and families to provide diverse, best practices programming that supports academic achievement, builds social and life skills, fosters community engagement and develops career and college readiness.
We are dedicated to professional development and personal growth for our staff, supported by paid training and planning hours, as well as paid time to collaborate and build team dynamics!
Camp Fire has a strong history of providing inclusive, brave yet safe, and diverse programming for our youth.
Salary and Benefits:

Compensation: $15.00 /hour

Benefits: 401K with match, paid sick time and paid volunteer time benefits, generous Employee Assistance Program (EAP)

Help us make the magic of Camp Fire!

We Are An Equal Opportunity Employer:

Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally responsive, inclusive, and safe environment for all children, families and staff.

Camp Fire Columbia is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.

Organization Overview: Camp Fire has been an innovative leader in youth development since 1910. At Camp Fire Columbia, we believe that every child should have the opportunity to find and pursue their spark, a passion that inspires and drives them to set and achieve goals for their future. Our comprehensive program starts with early intervention at the elementary level, bridges the learning gap for middle school, and helps students thrive and plan for bright futures during high school. During the schoolyear, Camp Fire works in partnership with more than 22 schools in the Metro Area. During the summer months, we offer summer camps in the Portland metro area and at our beautiful 552-acre camp, Camp Namanu. Our programs directly serve over 3,000 kids ages 5-18 each year across an eight-county area, including the greater Portland metro region.

Complete details: