Job Details

Electronic Records Management Analyst

Multnomah County, East Multnomah County

Job - Government

Close Date: 02/18/2019

To Qualify
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills*:

Bachelor’s degree

At least five years (5) of increasingly responsible work experience in statistics, operational analysis, or related field that included performing analysis, statistical evaluation, database design, maintenance, administration, and statistical reporting. At least one of those years managing record software and/or archives data in professional records management and/or archives setting.

Advanced knowledge of the concepts and principles of records and information management (RIM) including records creation, appraisal, retention, access, storage, retrieval, security, preservation, and disposition; records and information integrity, authenticity, reliability, and accessibility; information governance, information technology systems and networks, essential records and contingency planning, RIM policy development, and the legal and ethical implications of RIM and organizational accountability.

Advanced knowledge of the data structure, functions and use of electronic document and records management systems (EDRMS) such as Micro Focus Content Manager and enterprise content management (ECM) strategies. Ability to apply digital preservation standards, digital curation methodologies, and standards and metadata schemas such as Dublin Core, METS, MODS, DACS, and EAD in the development, deployment, and maintenance of EDRMS, digital repositories, and other ECM strategic elements.

Advanced knowledge of RIM standards and best practices, including the Generally Accepted Recordkeeping Principles®, Information Governance Maturity Model, relevant standards in the ISO ICS 01.140 and ICS 37.080 catalogs, ISO 14721:2012 OAIS Reference Model, NIST and ANSI technical reports, U.S. National Archives and Records Administration records management guidance, and Library of Congress digital preservation guidance. Ability to apply this knowledge to analyze policies and procedures for compliance, evaluate the impacts of legal and regulatory requirements on RIM, collaborate with stakeholders in the design and implementation of information systems and applications, analyze industry trends and suggest organizational improvements, perform needs analyses, develop metrics, train end-users, and articulate and promote the benefits of RIM to executives, managers, and end-users.

Must pass a criminal background check

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

Masters Degree in Archives and Records Administration or Library and/or Information Science

Certifications: Certified Records Manager, Information Governance Professional or Certified Information Professional

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation
The Application Packet:

A completed online application.

A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, the number of employees under your supervision.

A cover letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set align with the minimum and preferred qualifications listed.
Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified.

Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.

Background check and reference checks: All finalists must pass a thorough criminal records check and reference check.

Additional Information
This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.

Type of Position: This hourly union-represented position is eligible overtime.

Location: 1620 SE 190th Avenue, Portland, OR 97233

Schedule: Monday - Friday 8:00am - 4:30pm. There is some flexibility with the start and end times and a possibility of a 9/80 schedule.

Complete details: