Job Details

NWFC Education Programs Coordinator

Portland Art Museum / NW Film Center, Portland, OR

Job - Non-Profit

Close Date: 08/19/2019


The NWFC Education Programs Coordinator works primarily with the NWFC Education Director, NWFC Equipment Manager and NWFC Instructors, and often with the NWFC Leadership Team, to administer and develop the Center's film education programs, focusing on customer service and support to individuals attending classes, camps and professional development offerings; database management; resource development and collaborative partnerships (internal and external).

The Portland Art Museum (PAM) strives to be an inclusive institution that facilitates respectful dialogue, debate, and the free exchange of ideas. With a deep commitment to artists – past and present – and freedom of expression, the Museum and Northwest Film Center’s collections, programs and staff aspire to reveal the beauty and complexities of the world, and create a deeper understanding of our shared humanity. We are a Museum for all, inviting everyone to connect with art through their own experiences, voices, and personal journeys. The Northwest Film Center (NWFC), a sister organization to the Museum, is a regional media arts resource and service organization founded to encourage the study, appreciation, and utilization of the moving image arts, foster their artistic and professional excellence, and to help create a climate in which they may flourish. PAM and the NWFC are committed to advancing equity and inclusion by creating a diverse and inclusive workplace. We will continue learning as we work to evolve as an Institution, recognizing that this journey has no end and our commitment must remain. We have an active equity team currently engaged in a year-long journey to examine our internal culture and the work we do through an equity lens. We look forward to having all colleagues join and contribute to this important work. Learn more at

PAM and the NWFC are equal opportunity employers, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. As part of this commitment, PAM and the NWFC will ensure that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. If reasonable accommodation or an alternative form of this application are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at or 503.276.4358.

Essential Functions:

• Act as first point-of-contact for a diverse population of returning and prospective learners enrolling in camps, classes, professional development offerings and visiting artist programs, including emerging artists, avocational adults, established filmmakers, college degree seekers, middle and high school age youth and K-12 teachers.
• Perform recruitment and support through email, phone, and in-person and via public presentations.
o Answer questions about offerings and registration
o Give facility tours; schedule and coordinate school and group visits
o Advise participants on internal/external learning options, resources and career/skill pathways
o Organize and host promotional events
• Oversee administrative data management and record-keeping systems associated with student registration, enrollment, attendance, tracking and progress.
o Post class and program listings on the website (WordPress) and update as needed; work with web architect to monitor the online user experience.
o Generate tuition revenue and activity reports (historical, current, projected)
o Process requests for ADA accommodation, scholarship support and special pricing
o Record grades, generate transcripts
o Collect and share evaluation data; advise on enrollment trends, staffing needs and budget projections.
o Make deposits. Process faculty contracts.
• Act as liaison between students, faculty and staff. Provide support to faculty, including media management of student work.
o Create classroom set-up plans; procure supplies
o Generate class rosters, orientation packets, instructional materials and other requested supports
o Arrange off-site field trips and filming locations
o Compile and archive student films (Final Cut Pro), upload to Vimeo and YouTube, submit for cable broadcast.
• Provide support to staff and Leadership Team around resource development and strategic planning.
o Help to plan messaging and marketing strategies to meet goals
o Help to identify sponsors and contributors interested in supporting education programs
o Help to prepare grant applications and reports and other internal/external reports
o Help to research possible internal collaborative efforts with NWFC exhibition programs (including Filmmaker Services) and PAM, and with external community partners.
• Host and coordinate with exhibition and theatre staff on youth and adult student screenings. Support jurying process of youth and student film exhibitions/festivals, including solicitation, processing and pre-screening of entries, and media/data management.

Additional Functions:
• Host visiting artists, act as representative for Film Center in public programs/events, visitor reception. Trouble-shoot scheduling, media management and personnel challenges with other staff.


• Bachelor’s Degree or equivalent combination specializing in film, arts or related area required.
• 2-4 years’ experience related to film, art and customer service.
• Familiarity with office equipment/systems especially data base management (InDesign, WordPress, Photoshop); understanding of film production (vocabulary, tools, process); Media management (Final Cut Pro, Adobe premiere and more)
• Must possess excellent interpersonal and verbal and written communication skills.
• Work collaboratively with interns, volunteers and other Film Center and Museum staff.
• Be respectful of diverse identities. Comfortable with and desire to engage with all visitors and students.
• Actively participate in promoting the Museum’s equity and inclusion and access goals.
• Must be discreet in managing confidential information.
• Can prioritize tasks and adapt an ever changing environment. Strong organizational skills
• CPR/First Aid certified
• Previous experience working with grants, preferred.
• Available to work special events and evenings, as necessary.

Application Process:

This is a temporary, full-time (35 hours per week), non-exempt position. Compensation is budgeted for $17-$18 per hour, depending on experience. This position is not eligible for the Museum's standard benefits package but is eligible to receive a variety of perks such as free Museum admission, Gift Shop discounts, and screenings at the NW Film Center. Please see our website for more details. The duration for this position is 3-9 months pending review from the Film Center’s new Director. Should the role continue past 90 days, the role may be eligible to receive the Museum’s standard benefit package upon review.

To apply online visit: follow the link to create a profile. Resumes received without completed employment application will not be considered. Please no drop ins. For questions or accommodation please contact

The Portland Art Museum is an Equal Opportunity Employer.

Closing Date: August 19, 2019 at 4 PM PST

Complete details: